Your Complete Stress-Free Corporate Holiday Party Checklist

While everyone enjoys a little holiday cheer and the camaraderie that comes with celebrating as a team, corporate holiday parties don’t just happen. They require months of detailed planning and organization. Don’t undertake this job on your own - enlist the help of a party planning committee and some trusted vendors. Our comprehensive holiday party planning checklist will help with the rest. From start to finish, this stress-free corporate holiday party guide has everything you need to create an event that everyone will love.

Two - Three Months Out?

• Determine the Budget?
• Set Your Event Date and Time
• Grier Donald with Spirited Events Group?recommends keeping an open mind. “Week days and week nights are often less expensive and more readily available than the weekend. We’re also seeing a trend towards mid-January parties, when things settle down a bit.”
• Create Your Guest List
• Venue Selection
• Initial Vendor Research
• Recruit Party Planning Committee
• Create A Timeline/Project Plan

2 Months Out?

• Book Key Vendors
• Finalize contracts for catering, entertainment, decorators, and photographers
• Begin Menu Planning
• Plan Activities and Entertainment
• Plan Event Layout
• Finalize Transportation Options
• Determine Technical Setup/AV Needs??

6 Weeks Out?

• Send Out Invitations
• Confirm Decor?
• Order Gifts or Party Favors
• Finalize Beverage Selection
• Consider mocktails and other non-alcoholic options

4 Weeks Out?

• Finalize Menu and Dietary Needs with Caterer
• Confirm Final Timeline
• Prepare Event Itinerary

3 Weeks Out

• Track RSVPs
• Order Party Supplies
• Reconfirm everything with the venue, including parking, set up /tear down time/rules

2 Weeks Out??

• Check in With Vendors
• Coordinate Party Planning Team Day-Of Roles and Responsibilities?
• Prepare Materials for Games and Activities
• Review Final Checklist
• Confirm that all logistical items are covered (tables, décor, A/V, lighting)

One Week Out

• Send a Reminder to Guests
• Include details on venue location, timing, dress code, and parking/transport
• Prepare Supplies and Decorations for Transport
• Brief Party Planning Committee

Event Day

• Arrive Early for Set Up
• Conduct Final A/V and Lighting Check
• Ensure Timeline Stays on Track

Post Party

• Clean Up
• Save Decor Items to Use Next Year
• Distribute Party Photos
• Collect Feedback?
• Review Budget and Expenses
• Debrief With the Team

Reach out to Simply Food Trucks, your partner in corporate event planning, to help you bring your holiday party vision to life.