Is your company embracing the change that comes with the 4IR?

As we all know, COVID-19 brought about a lot of changes in various industries. While some companies went under, other companies managed to pull through the unprecedented times. They managed to do so because they adjusted their strategies to fit the situation at the time, since most companies were remote, software/apps such as Zoom and Microsoft-Teams rose to popularity.

The question I am posing today is are companies taking this any further by going paperless?

Imagine working in a company or owning a business that has gone paperless, which will result in less printing, scanning, faxing, etc. With reduced paper and printing costs, a company will be able to work more efficiently. For example, if you own a car dealership, and you want your potential client to sign some documents, you can send the documents to the client at the comfort of your own home, and the client can sign the documents virtually anywhere. And also, can help the HR department with the administration of contracts between the business and its stakeholders.

In my opinion, these are some of the best eSignature software.

The criteria used are flexibility, ease to use, availability of custom branding, pricing, compliance, and efficiency.

DocuSign;

“DocuSign is a cloud-based electronic signature solution for organizations of all sizes and most industries. The platform can be used to sign various types of documents including business contracts, school permission slips, agreements, and approvals.”

PandaDoc;

“PandaDoc is cloud-based document management software that helps users in creating proposals, quotes, human resources documents, contracts, and more. The solution is mostly used by sales and marketing teams and company leadership.”

HelloSign;

“HelloSign is a cloud-based platform designed to help businesses send and receive electronic signatures on documents in compliance with industry regulations. Teams can upload documents from on-premise or cloud storage, add custom fields and email addresses on a drag-and-drop interface and send it to clients for signatures.”

South African versions:

QuiclySign;

“Quicklysign is a web application that allows you to send documents for signature online. They use electronic signatures to allow signers to complete the signing process online without the need to print, scan or fax”

SignFlow;

“SignFlow professional workflow allows you to prepare, send, sign and manage your documents efficiently and digitally. Digital Security, Identity and Legal weighting. For this illustration, Digital security was measured by the amount of cryptographic security technology used in the solution.”

Please note that the above list is not exhaustive, you just need to find what is suitable for your organisation.

I believe the only thing that is constant in life is change, so it is going to be beneficial for us to embrace the change that comes with the 4th industrial revolution.

References:

Softwareadvice.com. 2021.?DocuSign Software - 2022 Reviews, Pricing & Demo. [online] Available at: <https://www.softwareadvice.com/za/electronic-signature/docusign-profile/> [Accessed 22 December 2021].

Signflow.co.za. 2021.?Electronic and digital signatures explained :. SignFlow. [online] Available at: <https://www.signflow.co.za/electronic_signatures.php> [Accessed 22 December 2021].

Softwareadvice.com. 2021.?HelloSign Software - 2022 Reviews, Pricing & Demo. [online] Available at: <https://www.softwareadvice.com/electronic-signature/hellosign-profile/> [Accessed 22 December 2021].

Softwareadvice.com. 2021.?PandaDoc Software - 2022 Reviews, Pricing & Demo. [online] Available at: <https://www.softwareadvice.com/za/electronic-signature/pandadoc-profile/> [Accessed 22 December 2021].

QuicklySign. 2021.?QuicklySign. [online] Available at: <https://www.quicklysign.com/> [Accessed 22 December 2021].