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Workshop Design with ChatGPT

Stefan Wolpers

?? I help Product Owners, Product Managers, Scrum Masters & Agile Coaches Grow w/ Classes, Courses, Books & Community. ?? Author of the ”Scrum Anti-Patterns Guide;” ??Trainer at Scrum.org; ?? Book a 1-on-1; talk chances!

发布日期: 2023年4月3日

TL; DR: Workshop Design with ChatGPT

The following article explores whether we can use ChatGPT-4 to create workshops for agile practitioners; for example, Scrum Masters. While Liberating Structures have simplified the task, workshop design with ChatGPT may provide an alternative.

As you will learn, and despite being prone to lapse into project management speak, ChatGPT is remarkably capable of doing so, provided we feed it suitable prompts. Whether this requirement gives ChatGPT an edge over manually creating workshops remains to be seen.

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Prompt Summary for Workshop Design with ChatGPT

This is the sequence of prompts I used for the workshop design with ChatGPT:

I want to create a workshop on using ChatGPT as a Scrum Master in real life. I want you to act as a class or workshop designer and apply your knowledge of Scrum, the agile manifesto, the duties of a scrum master, higher educational practices, and the organization of successful workshops to design an outline of how you would teach the application of ChatGPT for scrum practitioners. The workshop comprises lessons of at most 15 minutes each and has an overall length of 2 hours. I want you to create a schedule, name the exercises, and point to sources where I can learn more about the suggested activities.
Can you be more specific regarding the exercises for lessons 4 to 7? Please suggest what kind of exercises best advance the respective lesson topic for the students.
Please elaborate on the exercise of lesson 4: “ChatGPT Stand-up Simulator.” Prepare a detailed description of the exercise, its purpose, the desired outcome, what lessons students will learn, and how to practice the exercise as a workshop facilitator.
You designed the class around three Daily Scrum questions from the Scrum Guide 2017, which are no longer recommended. Can you rephrase the exercise without building it upon these three Daily Scrum questions?
Please elaborate on the exercise of lesson 5: “ChatGPT for Sprint Planning.” Prepare a detailed description of the exercise, its purpose, the desired outcome, what lessons students will learn, and how to practice the activity as a workshop facilitator.
You are using a typical project management approach to planning. First, however, you shall design an exercise for a Scrum team. The Sprint Planning is a core event that defines how your customers’ lives will improve with the new product Increment. This is how Sprint Planning works for a Scrum team: (1) First, the Product Owner points to the team’s Product Goal and introduces the business objective of the upcoming Sprint. (2) The Scrum Team then collaboratively creates a Sprint Goal, considering who is available and the target the team shall accomplish. (3) Next, the Developers forecast the work required to achieve the Sprint Goal by picking the right items from the Product Backlog and transferring them to the Sprint Backlog. (Alternatively, they create new work items.) (4) Also, the Developers need to create a preliminary “plan” on how to accomplish the Sprint Goal. Please redesign the “ChatGPT for Sprint Planning” exercise according to general agile principles and Scrum in particular.
Please elaborate on the exercise of lesson 6: “ChatGPT for Sprint Review and Retrospective.” Prepare a detailed description of the exercise, its purpose, the desired outcome, what lessons students will learn, and how to practice the activity as a workshop facilitator.
The suggested time box of 15 minutes will not be sufficient to cover Sprint Review and Retrospective. Also, you should have provided the original Sprint Goal for the Sprint Review part to the work groups while you compare the Sprint outcome to it.
Based on what information or data shall each group use ChatGPT to analyze their team’s performance during the Sprint?
Reconsider your choices; velocity data or burndown charts without context do not hold any value.
Let’s come back to the exercise on the Retrospective. I want you to consider Esther Derby’s and Diana Larsen’s five-stage model for Retrospective practice, comprising (1) setting the stage, (2) gathering data, (3) generating insights, (4) deciding what to do, and (5) closing the Retrospective.
Lastly, please elaborate on the exercise of lesson 7: “Improving Scrum Master Communication with ChatGPT.” Prepare a detailed description of the exercise, its purpose, the desired outcome, what lessons students will learn, and how to practice the activity as a workshop facilitator.

Setting up the Workshop Design with ChatGPT Session

I ran the session on ChatGPT on Sunday, April 2, 2023, from 6:10 am CET to 8:15 am CEST on the GPT-4 model after upgrading to ChatGPT Plus. I did not apply Grammarly to ChatGPT’s answers.

Creating a Workshop on Using ChatGPT as a Scrum Master

Basic Workshop Design with ChatGPT

I used the following initial prompt to prime ChatGPT:

Prompt 1:?I want to create a workshop on using ChatGPT as a Scrum Master in real life.?

I want you to act as a class or workshop designer and apply your knowledge of Scrum, the agile manifesto, the duties of a Scrum Master, higher educational practices, and the organization of successful workshops to design an outline of how you would teach the application of ChatGPT for Scrum practitioners.?

The workshop comprises lessons of at most 15 minutes each and has an overall length of 2 hours.

I want you to create a schedule, name the exercises, and point to sources where I can learn more about the suggested activities.

ChatGPT:

Title: Leveraging ChatGPT for Effective Scrum Mastery.
Duration: 2 hours.
Total Lessons: 8 Lesson; duration: 15 minutes each.
Schedule:

Introduction and Icebreaker (15 min)
Understanding ChatGPT (15 min)
Agile Manifesto and Scrum Overview (15 min)
ChatGPT for Daily Stand-ups (15 min)
ChatGPT for Sprint Planning (15 min)
ChatGPT for Sprint Review and Retrospective (15 min)
Improving Scrum Master Communication with ChatGPT (15 min)
Wrap-up and Q&A (15 min).

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Conclusion

A workshop design with ChatGPT can be an alternative to other practices; for example, Liberating Structures. As always with LLMs, prompt engineering requires most of the workshop creator’s attention. The question if this is a time-saving investment needs to be answered individually. On the positive side, ChatGPT also can deliver new perspectives on how to create workshops.

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What is your experience with workshop design with ChatGPT? Please share it with us in the comments.