Why You Should Upgrade Your Team's Excel Skills When Downsizing

Unfortunately in these times downsizing a team does not always mean losing dead wood. It does not create a happy team where the surplus people who weren't doing anything are now gone. It means fewer people doing more work. In this way your team need to have top notch Excel skills and the latest Excel package in order to increase their productivity and reduce errors.

As a manager, training your remaining team will ensure that they are able to cope and prevent you making unreasonable demands which will only cause frustration to all. You need to be aware that employees can only be pushed so far and overworked, frustrated employees make more mistakes. Giving them a way to prevent human errors by increasing their skills in Excel will be beneficial to all concerned.

One advantage of Excel skills in practice is the analyzing of a wide range of data efficiently. Staff can use Excel functionality such as filters to locate specific data easily. They can also use the advanced, yet user- friendly charting capabilities to analyze and present data in a way that everyone can understand it. The days of having to trawl through thousands of records are over. Excel's new charting capabilities can even put a tiny chart in a single cell.

With these new skills, employees may well be able to improve the current spreadsheets. With fewer team members, this is a good idea since data needs to be stored, located and updated efficiently and without errors. But how can you achieve this? One of the more obvious ways to start is through Excel 2016 conditional formatting. A simple example would be to add a rule to the worksheet that flags up values that are out of a particular range.

For example, a sales sheet where a sale is less than thirty naira might not be financially viable and may need to be reconsidered. Fewer people will mean less time to manually keep an eye on such things and then flag them up to management. Rather than leaving it to the risk of human error and wasting time manually checking, a validation rule can be added to ensure any cells with thirty pounds or less will have a red background. This will be visible at a glance and will save time, thus boosting productivity. Staff members should not have to spend a great deal of time entering and checking data manually, they should be free to spend that time analyzing the data.

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