Why you should create your SAP ELP on a regular basis - and what you get out of it!

Whats the process of building your #SAP Effective License Position (ELP) and why you should do it on a regular basis?

1. Start with reviewing your contracts

Look at your master agreement and support contracts. Don't forget to look at your orders and received annual invoices. Use this info to determine a first Bill of Material (BoM)

2. Measure your named-users

By looking at your named-user base, you will establish a key basis for your ELP. Especially look at the total numbers of unique named-users, so you can determine shortfalls or surpluses. Nice side effect, you can delete duplicate users. Further look at what your users currently can do, and what they could do in the past.

3. Measure your packages

Packages are licensed based on business metrics (or units). By measuring you identify unlicensed packages, over/underlicensed packages by measuring them against your consumption

4. Check for indirect software usage

If a third-party application views or changes data within your SAP via an Interface, this application needs to be licensed. Indirect usage can be detected with several specialized tools

5. Optimize your licenses against your ELP

Licenses can be either optimized based on costs or based on technicalities. Depending on your shortfalls, surpluses etc you can take apropriate actions

Why you should create an SAP ELP:

• COSTS DOWN.
• COMPLIANCE UP.
• INNOVATION READY.
• Indetify non-compliance before you get audited
• Discover if your license management systems and processes are stable or if they provide false data
• Solve the issue of underlicensing
• Free liquidity by managing your surpluses
• Identify opportunities for cost-avoidance and cost-savings
• Get rid of unused maintenance and save big