Why You May Need to Level Up Your Backup Strategy

Let me get this straight: Security is very important to tech giants like Microsoft.

But truth be told, the default backup features in Microsoft 365 are not enough to safeguard your information in all situations.

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The Problem with Default M365 Backup Features

Imagine this: A cyberattack or hardware failure wipes out your crucial data. Emails, documents, years of work – gone.

It can happen to anyone, in an instant, at any time – and the cost of data breaches is staggering, an average of $4.03 million according to IBM!

Microsoft 365's built-in features such as File History and OneDrive Versioning can be helpful but are limited.

First, they’re limited in scope. They might not cover your entire Microsoft 365 environment, like emails or shared documents.

Second, they’re useful only for short-term recovery. They can keep previous versions but just for a set period.

Third, File History backs up files to your local device. That makes it vulnerable to hardware failure and doesn't follow the 3-2-1 backup rule.

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Power Up with Cloud Backup Services

I’d say cloud-based backup services are more robust because you’ll have a separate, secure copy of your data in the cloud. I’ve compiled some more reasons of why I think cloud backup solutions are better:

• They cover your entire Microsoft 365 environment, including emails, documents, spreadsheets, and more.
• Backups can be on autopilot, so you're always protected even from accidental deletions.
• If a disaster strikes, you can quickly restore your data from a specific time, so that’s less downtime.
• Cloud backup providers offer encryption, access controls, and more features than the basics.
• Cloud backup solutions align with the 3-2-1 rule, which is now an industry standard.

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“Good Enough” is Your Enemy

Have you ever heard of the saying, “Good is the enemy of Great”?

Default backup features in Microsoft 365 are good. But you’d want the best backup strategy for your business, right?

Data security is the foundation of business resilience. So don’t settle for the default, which could leave you vulnerable.

Ready to learn more? I suggest delving deeper Why Microsoft 365’s Built-in Backup Isn’t Enough.