Why using remote working tools for the lawyers?
Which tools are useful for the management of the law firm?
In order to modernize the management of the law firms and to limit significantly time-consuming tasks, management tools give the opportunity to gain productivity and visibility. These activity management softwares automate certain activities, e.g. the management of the files, of the schedule, the planning of meetings. Some softwares also enable to analyze the activity of the law firm and allow to identify the actions that must be implemented in order to improve its productivity.
Which legal and ethical requirements?
In application of the internal rules of lawyer profession and the internal rules of the Paris bar, the lawyer shall, in any circumstances, ensure the confidentiality of the correspondences with their clients. Therefore, it is required to implement accreditations in accordance with the access rules the law firm shall follow.
Concerning the personal data protection, some tools store the datas in a cloud. It is convenient to verify that the datas aren’t transferred in a country that didn’t reach a suitable level of protection.
Thus, it is important to verify that:
· the terms of use of these solutions in order to select the one that will reduce the collection the personal datas of the members by avoiding the personal datas to be processed outside the EU;
· update the information notices on the personal datas;
· control the security and the confidentiality of the exchanges by restricting the access to this type of meeting by the use of a time limited password.
The choice of the tools for the management for the law firm has been made by taking in consideration the most advanced and reknowed solutions. The proposed tools have not the same level of protection nor the same characteristics and we raise awareness on their use depending on the level of confidentiality of the subjects or shared documents.
Which concrete tools for the lawyer?
There are different offers that enable to adapt to the needs of the law firm depending on its structure.
A panel of solutions specifically configured for the law firms, depending on their size and their needs implies the following characteristics:
- Automation of the files (some bug can arise)
- Datas stored in a cloud
- Performing chatboat
- Visioconferencing for client meetings
- Collaborative online space for different communication supports
- Digitalized secretariat
Which management tools to use in a law firm?
The law profession is on the move of a drastic transformation with new economic models and technological changes. This is the occasion for the law firms to think and redefine the tools used for the daily management of the law firm.
At the present time, different softwares enable to improve this.
Which legal and ethical requirements?
The datas of the law firms are stored in a secured environment ensuring the confidentiality of the datas. If the datas are hosted outside the EU, a particular information of the clients must be provided.
The data hosting doesn’t automatically content a data saving or a data archiving.
Which concrete tools for the lawyer?
The choice of the most suitable management tool must arise upon the analysis of the management needs of each structure. To do so, it is useful to think about the functioning of each law firm, its size, its needs and its specificity.
Which tools for the live chat?
In application of the internal rules of lawyer profession and the internal rules of the Paris bar, notwithstanding the communication channel, the lawyer shall, in any circumstances, ensure the confidentiality of the correspondences with their clients. This is the starting point of the professional secret.
Concerning the protection of the personal datas, some tools are currently pointed out by the users and the regulatory authorities because of:
- The opacity concerning the transfer of datas outside the EU and the potential capture of the communications;
- The exploitation of the connection datas in order to sell it and the cross-checking with other web stakeholders or even some specific social medias;
- The lack of security of URL addresses for the connection to the communication session, any non-guest person that can materially connect.
All these elements must be submitted to a control before any subscription. In any event, it is important to :
- verify the terms of use of these solutions to select the one that will reduce the collection the personal datas of the members by avoiding the personal datas processed outside the EU;
- update the information notices on the personal datas;
- control the security and the confidentiality of the exchanges by restricting the access to this type of meeting by the use of a time limited password.
To favor the solutions that ensure an encryption, from start to finish, of the communications and the files that are potentially created during work sessions.
How to collaborate with the clients and the teams?
By the use of the legal documentary resources and also the legaltechs.