Why Summer Isn’t Far Away: Start Planning Your Corporate Outdoor Event Now
Bespoke Events Management
Telling the story of your brand, product or business through events that surprise, delight and deliver maximum impact.
Create Memorable Experiences with Bespoke Events Management
While January might feel like the depths of winter, summer is closer than you think—especially when it comes to planning extraordinary outdoor events. Whether it’s your very own corporate summer festival, a team-building day, or a memorable outdoor retreat, now is the time to secure the most sought-after venues and experiences for your team.
At Bespoke Events Management, we’re more than just planners - we’re experts at crafting unique experiences that align with your vision and values. With our exclusive portfolio of outdoor venues and seamless planning expertise, we make it effortless to create an event that’s as stress-free as it is unforgettable.
Here’s why January is the perfect time to start planning and how we can support you every step of the way.
1. Secure the Perfect Outdoor Venue
The best outdoor venues book up fast, especially for summer events. Idyllic countryside settings, expansive green spaces, and private gardens are in high demand, making early planning essential.
Why This Matters Booking early guarantees access to stunning venues that provide the ideal backdrop for your event. Whether it’s a picturesque countryside retreat or a chic urban terrace, early reservations ensure you won’t need to compromise.
How We Help We offer our very own portfolio of exclusive outdoor venues, giving you access to a range of stunning, blank canvas spaces. These venues are perfect for events of any size and offer the flexibility to design your day exactly as you envision it. Our experienced team works closely with you to bring your ideas to life, ensuring every detail is flawlessly executed.
Pro Tip: Early booking allows time to explore creative configurations that enhance comfort and functionality for your guests.
2. Beat the Competition
Summer is the busiest season for corporate events, and competition for venues, caterers, and entertainment is fierce. Planning now puts you ahead of the game.
Why This Matters More than half of summer event bookings are confirmed before February. Acting early gives you first choice of dates, suppliers, and vendors, so you’re not left scrambling for availability later.
How We Help With exclusive venues and trusted supplier relationships, Bespoke Events Management simplifies the process. From venue selection to supplier coordination, we secure everything you need under one roof, taking the stress out of planning.
Pro Tip: Consider hosting your event midweek for greater flexibility and potential cost savings compared to weekends.
3. Create an Unforgettable Outdoor Experience
Outdoor events bring a unique energy, combining natural beauty, fresh air, and open spaces for a truly memorable day.
Why This Matters Spending time outdoors is proven to boost mood and productivity, making it the perfect environment to energise your team.
What This Looks Like
How We Help Our outdoor venues are designed for flexibility, providing endless possibilities for creativity. Whether you’re planning a laid-back festival vibe or a chic al fresco soirée, we’ll help you design an experience that leaves a lasting impression.
Pro Tip: Incorporate eco-friendly touches like reusable decor or locally sourced catering to align with sustainability values.
4. Maximise Your Budget by Combining Events
Why not make the most of your venue and budget by combining two events over consecutive days? For example, host a sales and marketing-driven event on day one, followed by a team-building day or a summer party on day two.
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Why This Matters Combining events can significantly reduce costs while offering a more dynamic and engaging experience for your teams. By using the same venue and shared resources, you can achieve more with less.
How We Help Our team will help you design a multi-day event that transitions seamlessly from one day to the next. We’ll handle all logistics, from setting up the perfect sales conference or product launch to curating a vibrant summer festival the following day.
Pro Tip: Multi-day events allow for deeper engagement, giving your team a chance to focus on business goals while also celebrating together in a relaxed setting.
5. Plan for Flexibility
Outdoor events come with the challenge of unpredictable weather, but early planning ensures you’re prepared for any situation.
Why This Matters Having contingency plans in place guarantees a seamless event, no matter the conditions.
How We Help From elegant marquees to heating and cooling solutions, we make sure your event stays comfortable and enjoyable, rain or shine. We also assist in exploring backup options, like covered areas or alternate indoor spaces, giving you complete peace of mind.
Pro Tip: Planning early provides the time needed to refine your contingency plans and ensure every detail is accounted for.
6. Strengthen Team Connections
Your summer event isn’t just a celebration - it’s an opportunity to bring your team closer together and invest in their well-being.
Why This Matters Studies show that 94% of employees feel more connected to their colleagues after team-building activities. A thoughtfully designed event builds stronger bonds and improves morale.
How We Help We create experiences designed to strengthen connections. From collaborative games and interactive challenges to relaxed networking spaces, our events encourage meaningful interactions in a fun and engaging setting.
Pro Tip: Include team-based activities, like workshops or shared challenges, for maximum impact and long-lasting engagement.
7. Save Costs with Early Planning
Planning your summer event in January isn’t just smart - it’s cost-effective. Many suppliers offer discounts for early bookings, giving you more room in your budget for premium touches.
Why This Matters Securing early deals helps you stretch your budget while maintaining quality and elevating the overall experience.
How We Help We manage budgets with transparency, negotiating with suppliers to deliver exceptional value. Our phased payment options make it easy to allocate costs over time, ensuring your event exceeds expectations without financial strain.
Pro Tip: Early planning often allows for phased payments, easing your cash flow while securing the best deals.
Summer Success Starts Here
Summer might feel far off, but the best outdoor events are built on thoughtful preparation and early action. By starting your planning now, you’ll secure the finest venues, enjoy greater flexibility, and create a celebration your team will remember.
At Bespoke Events Management, we specialise in turning outdoor spaces into extraordinary experiences. With our portfolio of exclusive outdoor venues and a dedicated team, we make planning your event simple, seamless, and stress-free.
Pro Tip: Don’t wait - contact us today to explore our venues and start planning your unforgettable summer event.