WHY SHOULD CORPORATES CONSIDER USING TRAVEL MANAGEMENT COMPANIES?

Reduce costs:?Cost savings are one of the main benefits of hiring corporate travel management companies. This covers lodging costs, insurance, airfare, and any other relevant costs. An experienced corporate travel agent will be able to identify or negotiate the finest deals for the organization.

Time management: If you are the manager of a medium or large business, you won't have time to arrange your own business travel because it can take a lot of time. These duties will be handled by a committed corporate travel manager, freeing you and your staff to concentrate on other matters.

Efficiency: Due to the increase in corporate travel, most companies choose to use a corporate travel management company to make sure their staff adhere to all applicable travel laws while traveling securely.

What Are the Tasks of a Corporate Travel Management Agent?

1. Plan and manage your travels.

If you book your flights directly with an airline or use an online ticket service, it’s likely you’ll get charged high fees for any changes you wish to make to your itinerary. Schedule changes are difficult to avoid in the world of business, but in order not to get penalized, you should use a corporate travel agent to make the necessary changes without any extra charges.

By leaving all your business travel plans in the hands of a corporate travel agent, you can rest assured that nothing will go wrong during your business trip. This is thanks to the agents’ extensive knowledge of the travel industry.

2. Find the best price.

A major part of corporate travel management?involves finding the best possible rates and even negotiating with a number of different service providers.

Travel agents for businesses have adequate expertise in handling the task of negotiation since they deal with different parts of the travel industry on a day-to-day basis. This means they can find you the best rates or even get special discounts that you may not otherwise be able to get yourself.

3. Arrange suitable accommodation.

Arranging the most suitable accommodation for business travellers is another key responsibility of a corporate travel agent. The agent looks for all the available options at the right price, including guest houses, hostels, and hotels, before booking the rooms for the required number of days and employees.

If you were to take care of this task yourself, you wouldn’t have enough time to look for inexpensive accommodations in the right location. This is where a corporate travel agent comes in handy for finding the best accommodations without going over budget.

4. Arrange for transportation.

One of the biggest parts of travel planning is transportation. This can easily be handled by a corporate travel agent, who will arrange your transportation needs in advance. They will ensure your flights are booked, a rental car is organised, airport transfer is arranged, and train tickets are purchased. Sure, you will be required to pay the agency for these services; however, considering the amount of time and money they save you, the fee or commission they charge is well worth it, especially if you or your employees travel regularly.

By using a corporate travel management agency, you’ll not only get better accommodation rates, but you will also benefit from cheap business-class flights for your employees. This means overall business travel costs can be significantly reduced.

5. Organize business meetings and events.

Whether your company needs to organize annual events or meetings abroad, the process can take time and investment. By hiring a specialized corporate travel agent to take care of this task, you will reduce costs and make your business events more profitable.

The planning process for hosting an event can be complex and time-consuming. A reputable travel management company will, therefore, be highly advantageous in such situations.

6. Control Travel Costs and Policy Compliance

While managing travel costs is the main task of a corporate travel agent, you would benefit much more by allowing someone with extensive experience to handle this job. Specialized agents comply with corporate travel policies by using real-time travel policy management to maximize functionality for business travelers.

Hiring a professional agency to take care of your company’s travel needs will not only drive cost reductions, but it will also optimize business relationships while complying with travel policies.

NB: I'm hosting, ''INTRODUCTION TO BLUEBERRY TRAVELS GROUP GLOBAL SERVICES TO CORPORATES; It's a webinar event and I would like to invite you to join in the conversation. https://www.dhirubhai.net/events/7052849945363554304?

Kind Regards,

Edward Mulwa, MBA, BSC

Marketing Manager,

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