Why SharePoint Might Be the Right Move for Your Business
Meet John, a business owner managing a growing company with 30 employees. John’s team currently relies on a mix of local file servers, email attachments, and shared drives to store and collaborate on documents. However, John has noticed several inefficiencies:
Lost Productivity: Employees waste time searching for the latest version of files.
Security Concerns: Important company documents are scattered across emails and personal drives with no centralised security.
Limited Remote Access: Team members struggle to access files securely when working remotely.
Inefficient Collaboration: Multiple versions of the same document lead to confusion and errors.
Lack of Automation: Many processes, like approvals and document sharing, require manual intervention, slowing down operations.
John reached out to Precept IT, and we introduced him to SharePoint, a powerful cloud-based collaboration platform that could transform the way his business operates. With SharePoint, John saw immediate improvements in how his business managed files, security, and communication.
How SharePoint Increases Efficiency
1. Centralised Document Management
Instead of storing files across multiple locations, SharePoint provides a single, organised platform where teams can store, access, and edit documents in real time. The powerful search functionality ensures files are easy to locate, reducing time wasted searching for documents.
2. Seamless Collaboration
With SharePoint, multiple team members can work on the same document simultaneously, eliminating the hassle of emailing files back and forth. Changes are tracked automatically, ensuring everyone is always working on the latest version. Features like version history allow users to revert to previous iterations if needed.
3. Secure & Controlled Access
Unlike traditional file servers, SharePoint allows you to set custom permissions, ensuring that employees only access the information relevant to them. This enhances data security and compliance. SharePoint also includes built-in security features like two-factor authentication, automated backups, and encryption for added protection.
4. Anytime, Anywhere Access
Whether your team is in the office, at home, or on the go, SharePoint provides secure cloud access from any device. This makes remote work smoother and more efficient. With mobile-friendly features, employees can collaborate and make updates from their phones or tablets.
5. Integration with Microsoft 365
Since SharePoint is part of the Microsoft ecosystem, it seamlessly integrates with Outlook, Teams, and OneDrive, making daily workflows easier and more connected. Employees can share documents within Teams channels, create workflows in Power Automate, and manage tasks in Planner, all within the SharePoint environment.
6. Automation & Workflows
One of SharePoint’s most powerful features is its ability to automate tasks. Businesses can create approval workflows, automate document reviews, and set up notifications, reducing manual workloads and improving efficiency.
7. Scalability & Customisation
SharePoint is a flexible platform that can grow with your business. Whether you're a small business or an enterprise, SharePoint can be customised to fit your specific needs, from document management to complex business process automation.
How Precept IT Can Help
Migrating to SharePoint may seem overwhelming, but with Precept IT, the transition is seamless. Our team will:
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? Assess Your Business Needs – We’ll evaluate your current systems and design a SharePoint solution tailored to your workflows. Whether you need document storage, process automation, or integration with other Microsoft tools, we’ll craft the right solution.
? Handle the Migration – Our experts will securely transfer your data from local servers or legacy systems to SharePoint. We ensure minimal downtime, so your business operations continue smoothly.
? Train Your Team – We provide hands-on training to ensure your employees understand how to maximise SharePoint’s capabilities. Our training covers document management, collaboration tools, and workflow automation.
? Offer Ongoing Support – Whether you need troubleshooting, custom configurations, or future enhancements, we’re here to help. Our support ensures your SharePoint environment remains optimised for long-term success.
? Enhance Security & Compliance – We help you set up security measures, access controls, and data governance policies to ensure your SharePoint environment meets industry standards.
Ready to Upgrade Your Business?
If you’re experiencing inefficiencies like John, it’s time to explore how SharePoint can help your business work smarter, not harder.
?? Contact Precept IT today for a free consultation!
?? Visit us at www.preceptit.it to learn more about our SharePoint migration services.
?? Email us at [email protected] to schedule a demo or ask any questions.
Let’s make your business more efficient, secure, and collaborative with SharePoint!
Get in Touch
For more insights, IT support, or just a friendly chat about sustainable IT solutions, reach out to us at Precept IT.
CONTACTS
London: 0800 122 3010 Belfast: 0800 122 3010 Dublin: 048 9092 3418
Email: [email protected]
Website: www.precept.it