Why Records Need to be Appraised?
Document Control and Records Management Training ADCTIC
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Records are assets of any Individual,Corporate or Government Assets.
Records has it's own Historical ,Fiscal or Legal value or importance hence it has been protected and preserved for years together.
Records are kept like Elderly Father or Mother as their need is timid in day to day activities and only required them when importance are felt.
Most of the time they are discarded and not given importance to maintain them as day by day they are getting fragile and brittle due to aging and preservation techniques are improper.
Records needs to be appraised time to time by as per the retention period and they need to be dispose immediately once they lost their value.
Many Organizations Heads never take decisions to dispose the documents to save their skin and documents are piled up in office premises like garbage.
Appraisal of Records is very important as if they are disposed permanently they will never be discovered,hence management needs to decide what needs to be kept or retention to be extended to certain records.
Appraisal of Records will keep only important value records,creating storage and stop generating insects like boric insects,white ants etc..in hard copy.
Appraisal of Records needs to be done once in a year in every organization.