Why Are Organizations Using a SaaS Management Platform?

The days of manually tracking your SaaS stack with spreadsheets will soon be old fashioned. As businesses increasingly rely on cloud-based software, the need for a more sophisticated, centralized approach is clear. This is where SaaS Management Platform (SMP) comes in.

What is a SaaS management platform?

In essence, an SaaS management platform (SMP) is your command center for all things SaaS. It streamlines the management of software licenses, contracts, and usage. Think of it as your all-in-one tool to ensure security, compliance, and cost-effectiveness across your entire SaaS landscape.

Why the Surge in SMP Adoption?

1. Complete SaaS Visibility: No more guessing games. SMPs give you a crystal-clear view of which tools are being used, how often, and by whom. This knowledge is invaluable for making data-driven decisions about your software investments.
2. Preventing Shadow IT and SaaS Sprawl: Uncontrolled software adoption can lead to security risks and budget overruns. SMPs help you identify and manage unauthorized tools, preventing these issues before they escalate.
3. Cost Optimization: Ever overpaid for unused licenses? SMPs help you right-size your subscriptions by identifying redundancies and optimizing usage.

4. Streamlined Procurement:

SMPs make the process of acquiring new software efficient and transparent. From evaluating vendors to managing contracts, it's all centralized in one place.

5. Simplified Access Control:?

SaaS Management Platforms (SMPs) streamline procurement by offering:

• Standardized SaaS intake: Simplified request forms and automated workflows for efficient approval routing.
• Vendor evaluation: Tools for comparing vendors, including recommendations based on ratings and feedback.
• Procurement system integration: Seamless integration with existing systems or via Slack for easy collaboration.

• Assisted buying: Expert negotiators to ensure optimal pricing, especially for those without dedicated procurement resources.

6. License Reclamation: SMPs help you automate the process to reclaim and redistribute unused licenses, maximizing the value of your software investments leveraging auto-provisioning and deprovisioning workflows.

7. Centralized SaaS Contract Management: Renewal dates, terms, and conditions – SMPs keep all your contract information organized, even automating renewals so you never miss a beat.

How to Choose the Right SMP

• Identify Your Needs: Start by defining your specific requirements. Consider factors like the number of SaaS apps you use, your budget, and desired features.
• Evaluate Features: Look for essential capabilities like a centralized dashboard, usage analytics, cost optimization tools, and integration with your existing systems.
• Consider Ease of Use and Scalability: The platform should be intuitive for your team and able to grow with your organization.
• Prioritize Security: Robust security measures are non-negotiable. Look for SMPs with access governance capabilities.?
• Trial and Compare: Don't hesitate to test drive different platforms before making a decision.

Here’s how a SaaS management platform helped RingCentral, an industry leader in AI-powered communication solutions, achieve three times the ROI.

Ready to Take Control of Your SaaS?

If you're looking to streamline your SaaS management, CloudEagle.ai offers a powerful SMP solution. Schedule a free demo today and discover how we can help you optimize your software investments.