Why Continuous Improvements in Confluence Cloud Matter
Steffen Burzlaff
"If you have knowledge, let others light their candles in it." M. Fuller
When using Atlassian regularly as a team, you add new pages, archive old ones, create new spaces, and edit pages daily. It’s almost like your Confluence site becomes a living, breathing entity that needs time, love and care to function.
Let It Grow, Let It Grow
At K15t , we use Confluence for everything, every day, in every team—it’s our single source of truth. This has many advantages since no matter what information you’re looking for, it’s somewhere in Confluence.
Confluence thrives on adding content to it, like adding water to a tree (Fun fact though! Did you know that trees actually get most of their mass from the atmosphere?). By adding pages, spaces, attachments, or comments to your Confluence site, it grows. Growing your site is awesome! This means your team is working together in a collaborative way.
Fertilize It Continuously
Like fertilizing a tree to keep it healthy, you also have to nurture your Confluence site. Just as it’s not enough to plant a tree and call it a day, your Confluence site structure isn’t perfect after its initial setup.
Here are some common problems and tips to resolve them:
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Improving your Confluence site is essential to working effectively and avoiding frustration in the long run. At K15t for example, we recently changed our approach to using the page properties report macro and switched to using Confluence Databases. Now we have a better overview of our content and less frustration during bulk updates.
Remove Old Leaves
Just as a tree sheds its old leaves, you should also let go of old pages and spaces in your Confluence site. Old pages tend to stick around because they are either forgotten or it’s unclear if the information is still needed. But keeping these pages means they may show up in search results and clutter your Confluence site, blocking the view of the important pages.
Luckily, in Confluence Cloud, we have page owners who can be contacted to see if the page can be archived or deleted. Another great help is to look at the analytics in Confluence once a year or so to see which pages haven’t been viewed for a while, or run an automation that informs page owners about their inactive pages.
Structuring Confluence content from the beginning can give you a successful start for your site or space. Check out our article to learn how!
Cheers,
Steffen with K15t
Applications Systems Analyst | Atlassian Certified Expert
1 个月Awesome post! Great point about use cases changing - that's something my organization is experiencing right now and it's helpful to think of that as something healthy and something that may regularly occur over time as we ourselves grow over time.
Product Manager & Owner | Certified SAFe 6 Agilist | Driving Agile Transformation & Strategic Innovation | Atlassian Community Leader
1 个月Great article Steffen Burzlaff! I love the part about adapting Confluence sites for new use cases! I never thought about that, but its important!
Collaboration Consultant
1 个月Great Post. The newish Content manager is confluence is also a great way to identify old and stale content. Here a quick video of it in german :) https://www.dhirubhai.net/posts/antalvig_ai-atlassiancreator-activity-7193852192506707970-FVdl?utm_source=share&utm_medium=member_desktop
"we recently changed our approach to using the page properties report macro and switched to using Confluence Databases.?" HIGHLY recommend folks pay attention to this idea. Game changer. You sparked this idea: Confluence is like a sourdough starter. The starter is the foundation that needs to be fed but from that many delicious loaves of knowlege can be baked from the thoughtfully kneaded dough that was also given the chance to rise before becoming a final product. Sometimes mixins are used to customize the flavor. And one that can be sliced and consumed in a variety of ways, like with butter, or as a sandwich or toasted? And served up to customers via JSM or at a family together. Teams can then 'break bread' and celebrate their successes which where aided by their practices. Let's start a "Confluence is like" thread. Who's next? (and I'm anxiously awaiting another season fo British Bakeoff)