WHY CONTENT MANAGEMENT IS SEAMLESS ON SHAREPOINT AND TEAMS

Article by Ogechukwu Ejim

What are Content Management and Content Management Systems?

Content management is the process of generating, gathering, editing, and delivering any form of information through any medium. This information is regarded as digital or simply content when stored and accessed through computers.

A content management system or CMS is software that helps to generate, manage, and moderate content on any medium. It is a software package that automates tasks to manage content efficiently.

There are a lot of things that a content management system can do for you. It allows you to regulate the content, make changes, delete any images, text, audio, or video and choose who has access to your content. It permits you to keep your website systematic, up to date, and visually appealing.

Its functions include blogging, media publishing, user registration, contact form creation, newsletter management, event management, online form creation, and many more.?

Content management systems allow you to monitor your company's content effectively and efficiently.

Content Management on SharePoint

SharePoint is a great web-based collaboration tool developed by Microsoft. As a content management system, SharePoint helps systemize and conduct commercial documents, records, media assets, and web content around their life cycle, from producing to archiving.

It enables organizations to build all-around intranet sites where users can produce, observe, systematize and regulate information. They are devised for teams to transmit internal organizational information such as news and reports well-structured, visually organized, and securely.

SharePoint content management system provides features: content organizer, asset library, managed metadata service, shared content types, records management, integration with Microsoft 365 services, and more.?

Content Management on Teams

Microsoft teams is a cloud-based collaboration software developed on office 365 groups that allow business messaging, calling, video meetings, and file sharing. With component-based content, management teams can generate an individual data-rich content repository where they can manage their content among devices. So instead of changing content in various systems, teams can manage their content on a single platform.

Microsoft Team's content management system provides centralized control, content enrichment, Omni channel publishing, and many more.

Why Should You Use SharePoint and Teams for Your Content Management?

SharePoint is already deeply rooted within the labor force of organizations; End users have previously familiarized themselves with Microsoft. SharePoint has the same user experience as Microsoft office software like Microsoft Word and Microsoft PowerPoint, so users feel reassured while adopting the familiar platform. It is intuitive and easy to use and costs less than other services offering similar capabilities.

Another reason you should use SharePoint as your content management is that it has built-in multi-purpose functionality, enables flexible customization, and has enhanced workplace collaboration.

From being faster to more effective and productive and having the characteristics that captivate both programmers and developers, the Teams platform has become the answer for most organizations. From Microsoft power automate for the workflow to problem-solving without the burden of technical problems, teams allow full customization to fit those that use it.

With a more modern approach to content, teams can duplicate pages with content that will be concordant to the website while having an individual entry to the updates.

A sound content management system makes it easier for employees and visitors to find what they want. You can create new content and store it or make changes to existing content. The best content management systems help organizations manage their content and its lifecycle efficiently.