Why Business Require Document Management System?
Document Management System helps organizations to store their documents on internet and access those documents freely from anywhere and anytime. This system helps to organization to manage their documents systematically.
Document management system provides lots of facilities such as folder creation, editing files, etc. This system provides users to create their own form, workflow as per their requirements and provide permission to other to access their workspaces.
Documents management system provides search column for searching files through file names or file contents basis. Document management system is a web base system that is access through internet, so no specific hardware or software is required to access this system.
Features of Document Management System:
- This system is user friendly. So, user can access lots of files at a single time without interruption.
- In this system, user can design graphs of their work, easily drag and drop files from one directory to another and best search techniques are available for searching the files.
- This system provides user to develop their workflow to fulfill their requirements and convenience.
- In this system, calendar system is available so, user can mark their task on calendar for completing their task on given secludes.
- Through this system, manager can assign to multiple users, assign task with schedule and provide permission to access the documents.
- This system is highly secured because, every user has their login id and password so, no one can access other users account.
- There is secured central database where all information or records are stored work by employees. As per requirement employees can access that data as per permission provided by manager.
Why new version of Document Management System more important in all organization?
There are many additional features in new version which enhance Document Management System:
- Document management system becomes more attractive in design and easy for understanding and working.
- User can also store audio files, video files and images in this system.
- Manager can store company technical manuals so, it helpful to all employees.
- This system can be access by any type of users such as engineers, businessmen, doctors, normal user, etc.
- This system helps in higher production with low documents maintenance cost.
Document Management System helps user from planning stage to implementation process and also helpful for providing training manuals to newcomers.
Scopidea provides Document Management System which fulfill all features of new version of document management system. Scopidea provide highly secure database and security system in your online document system.