When Do You Start Data Migration?
Data migration is a core component of various EdTech products. This process of extracting data from a source, transforming that data, and then loading it into a new target system is often done manually. The numerous sources of data must be streamlined and transformed to meet the specs of the new target system and therefore is a comprehensive time investment most organizations don’t have. Data migration often seems like a big, overburdening task, and is often pushed off as long as possible. If you’re planning a data migration project, such as rostering for your new school year, there are several factors to consider long before you get started.
The Volume Factor
The bigger the project, the more complex and the longer it typically takes. This often leads to higher costs, too. If the project is large, consider:
Workload Types
What workloads will the new system manage? What specific tasks are vital? For example, this may include virtual machines, databases, or backups. When you plan for these specifics, you can reduce the risk of complications mid-way. In fact, the types of workloads present will impact the following:
Ultimately, you want to make sure the new system is ready to take on the workload you need with the resources necessary for the project.?
Speed?
How much time do you have? If you are considering rostering, for example, you don't have an endless amount of time to work through the process. There's an end date here (the first day of school and generally far before) that this needs to happen within.?
If the timeline available is shorter, that means more advanced tools and more resources need to be put towards the data migration. Note that just getting it done isn’t ideal either. You need to be sure that it is efficient but also accurate.?
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Meeting Compliance Requirements
Most EdTech software programs have numerous layers of data security in place to meet the compliance and regulatory requirements of various tasks. As you consider data migration, though, you may not be sure how this applies. After all, the data needs to be protected, but how can that happen when moving it from one area to the next?
Developing a solution as it applies to your organization’s situation is critical. Non-compliance is simply too expensive and can lead to complications in the long term for any organization. When considering the migration process, review all compliance requirements before moving forward. Create a plan to mitigate any risks that could occur.
Define Resources?
Once you complete each of the previous steps, defining the resources needed for the data migration process becomes a bit easier to do. However, from the standpoint of rostering, you need to factor in any limitations that may be present based on budgeting oversights.?
As you consider those available resources, align with the tools best suited to help you:
To create a successful migration strategy, you absolutely must plan for it. No two tools are the same, and not all tools can facilitate a smooth transition. It is very common for organizations to rush into the process because they need to reduce resource demand. Yet, this only creates complications in the long term.
With this data, you can then:
It seems overwhelming because there are numerous technological steps involved. Yet, a clear plan ahead of time can help minimize frustrations while also ensuring your data migration doesn’t create unmet challenges that could derail the project. Collaborating with a partner like Framework, who are experts in the entire rostering process, could also be the most efficient and cost-effective way to complete your data migration. From staffing the team to testing, and to ensuring compliance, Framework can customize a rostering solution that addresses your company’s specific needs. To learn more about Framework rostering service options, visit https://www.frameworkconsulting.com/manage.