What tool do I use to monitor my events? I'd love to share my perspective!

In general, I use Google Calendar and Microsoft Outlook for event management.

They can provide a variety of benefits, depending on your requirements and the context in which I operate.

Below is an explanation of how each platform is utilised in an event management profile, as well as insights into their benefits:

Google Calendar for Event Management.

Google Calendar is well-known for its simplicity, collaborative capabilities, and ability to integrate with other Google services. Here's how to utilise it in event management:

Simple Event Planning and Sharing

Google Calendar allows me to simply create and share events with team members, clients, and external suppliers.

I can also send calendar invitations by email.

Integration with other Google services:

Google Calendar is smoothly integrated with Gmail, Google Meet, Google Maps, Google Docs, and other Google services.

This is important for event planners, who have to coordinate across several platforms.

Collaborative Scheduling:

You may share whole calendars with others, enabling real-time collaboration and cooperative planning.

This is useful for organising event calendars, allocating tasks, and setting deadlines.

Customisable Notifications and Reminders:

Create reminders for impending events, follow-up tasks, and key deadlines.

This allows event managers to be organised and on top of their schedules.

Cross-Platform Accessibility:

Google Calendar is available on the web as well as mobile apps for Android and iOS, allowing you to manage your events while on the go.

Microsoft Outlook:

Event Management Microsoft Outlook includes powerful corporate capabilities and is fully integrated with the Microsoft Office suite.

Here's how I Used it to handle events:

Integration with Microsoft Tools:

Outlook works with Microsoft Teams, SharePoint, OneDrive, and other Office apps.

This is especially useful for event organisers who use these platforms for document sharing, team collaboration, or meetings.

Sophisticated meeting scheduling:

Outlook has additional sophisticated scheduling options, such as resource booking (for meeting spaces or equipment) and customisable time zones.

This is important for managing complex event logistics.

Complete email integration:

Because Outlook is also an email client, it offers a single interface for organising calendar events and email communications.

This can help expedite event planning and communication with stakeholders.

Customisable Calendar Views:

Outlook allows you to personalise calendar views, making it simpler to manage complex event schedules, filter particular events, and see many calendars at once.

Business-level Features:

Outlook's interface with Microsoft Exchange and security features make it ideal for event organisers working in corporate or business settings where data protection is vital.

Choosing between Google Calendar and Outlook for Event Management

Google Calendar may be a better option if you value simplicity, cross-platform compatibility, and interaction with Google services.

It's perfect for smaller groups or simpler event organising Microsoft Outlook is best suited for corporate event planners that want extensive scheduling options and greater interaction with Microsoft Office programmes.

Finally, the best option is determined by your unique event management requirements, existing workflows, and the platforms that you and your staff are already familiar with.

If you work in a larger business environment, Outlook may be a better choice. If you're searching for a simple, collaborative tool, Google Calendar might be the answer.

Any Other Insights!!

I'd like to check into other programmes or approaches that might improve any event management process.

If you have used any tools or strategies that have worked well for you, I would welcome any insights or advise you can share.