What Specifications Do Document Controllers Need In Construction Software?

Various different disciplines are involved throughout all the phases of the construction process. In consequence, several teams are involved in construction projects.

To ensure everyone is working together to their full potential, document controllers need to be able to do their jobs well. Document controllers are tasked with monitoring drawings, project schedules and plans, vendor contracts, blueprints as well as security and data backup. They rely on construction software solutions to make this happen. Armed with a construction platform, teams gain efficient access to information and are able to complete projects promptly without the need for revisions or delays.

They look for these features during construction software development:

Consolidated drawings viewer

Having all your documents in a centralised place, instead of exiting the software to access a document in its entirety is a critical requirement.? Otherwise, you would have to keep leaving the system to do so.?

This drastically decreases the pace of work of all users as they would need to download the required documents and occupy the computer storage space. This is inefficient as then everyone would refer to their saved documents rather than the latest updated material with relevant comments and/or edits. When linked documents and drawings are easily available it cuts back on time and eliminates mistakes in the field.

Uncomplicated revisions and mark-up capacity

Well-designed construction software solutions enable document controllers to digitally comment on, mark up and sign off on documents from within the software. This eliminates unwanted interruptions and ensures that the project maintains an accelerated pace.??

A BIM module

So as to enable Level 2 building information modelling (BIM), document controllers look for certain vital features during construction software development. They require a standardised approach spanning all documents, and standardised naming conventions as it saves time and streamlines the project planning on the whole. Additionally it needs to have the capacity to allow all stakeholders to work together and create a centralised model.

Effortless Search Function

?Without a good search function, it becomes tedious for users to locate the appropriate request for information or design review they need. Using construction software solutions with wide-ranging search functionality means that teams will be able to effortlessly locate and sort through the documents they need without any time wastage.? Everyone is assigned their separate tasks on a linked dashboard, this negates the need for tracking things manually which is tedious and time-consuming.??

Seamless workflow

Beginning the construction phase with the wrong version of the drawings is certainly not something anyone wants. Users require a platform design with adaptable workflows that link the review process to the central document storage. Accordingly, every version of a document would be hosted in one location and that all departments that need to collaborate can do so using the most recent version of the document in question.

Additionally, construction software solutions help decrease data management risk by making sure teams adhere to organisational guidelines, comply with quality standards, and receive advanced insights to mitigate likely issues.