What role does paper play in today's business operations? Eliminate, scan or stay as you are?
What role does paper have in your organisation? There are still a vast number of paper archives and paper is still commonly used in daily business operations. Going entirely paperless is not always the answer but digitising data held in paper records is increasingly essential to remain efficient and compliant.
Consider these paper-based issues that challenge productivity and assured data compliance:
We invite you to read our latest case study published in Document Manager Magazine on how a 360° approach to data capture and processing eliminates the inefficiency and risks associated with paper-heavy processes. Download "Going Digital: No Room for Errors".
Document Logistix scans millions of paper documents a year at its Milton Keynes office. The scanning encompasses the back-scanning of vast amounts of records in order to modernise and secure the archives of, for example, universities. As well as the digitisation of paper records for organisations in which paper is a key transportable method for capturing or conveying important information, for example in the manufacturing and logistics sectors.
Key to the bureau's success are twelve Fujitsu scanners that process mixed substrates with remarkable speed and data-capture accuracy. Jason Field explains in our study how Fujitsu scanners benefit Document Logstix and customers alike by capturing diurnal and legacy documents and storing data in a secure, centralised hub.
The case study also looks at the challenges faced by specific departments. HR is one such department. HR professionals were placed in the spotlight during the pandemic when they had to respond to the urgent needs of both boards and staff. The HR trade press highlighted the absence of technology to cope with complex records (with varying retention periods), remote working, and a spike in subject access requests and the need for data redaction (removal or masking).
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Once indexed, information that enters your company, in electronic or paper formats, can be workflowed automatically, with routing and threshold alerts, access permissions and redaction, through to auto-archiving and/or deletion.
How we manage paper archives that were once the de facto method for storing documents, and how we digitise everyday documents, have an appreciable impact on profitability as well as the back office efficiency of businesses.
Matthew Smith of PFU (EMEA) Limited – a Fujitsu company concludes that, as well as their importance in reducing risk, reliable digital processes are a commercial necessity in a highly competitive world.
Does paper play an important role in your orgnisation? We know that in accounting and legal circles, paper remains a common currency. Does paper throw up issues? Can paper and digitisation co-exist? We have long suggested that the days of the manila folder and the stapler are over, but what's the reality. Of course, Document Logistix and Fujitsu are here to help answer these questions!