What Goes Wrong in Projects and How to Avoid Them

Projects can be both exciting and challenging endeavors, often requiring a fine balance of resources, communication, and teamwork to succeed. However, they are not immune to hurdles that can lead to delays, miscommunication, and ultimately, project failure. In this series of blogs, we will explore some common pitfalls that occur in projects and discuss effective strategies to avoid them.??

The Assumption Trap: One of the most pervasive issues in project management is making assumptions without proper validation of the assumptions.? We all process information based on our past experiences and each person comes to the table with a different set of experiences. The Telephone Game, which most of us played as little kids, teaches us that information can lose accuracy as it gets transmitted because the information was processed based on each user’s knowledge, experience and context. Similarly, in projects, assumptions can lead to misunderstandings ultimately leading to missed requirements, rework and project delays. The key to avoiding this trap is getting clear details and examples from the team. Ensuring that information is conveyed concisely, leaving no room for ambiguity. Project managers should encourage open communication channels, fostering an environment where team members feel comfortable seeking clarifications or raising concerns.??

Properly Staffing the Project: A crucial aspect of project success lies in having the right people with the right expertise involved. Subject Matter Experts (SMEs) possess invaluable knowledge but often face the challenge of juggling project responsibilities with their day-to-day operational duties. To overcome this obstacle, it is essential to consider resource allocation thoughtfully. Bringing in additional team members to support SMEs can help share the workload and ensure that project tasks receive the attention they deserve. Project managers must allocate sufficient time for part-time contributors, accommodating their availability in the project timeline.??

Securing Buy-In from All Stakeholders: A project may have received management approval, but its success hinges on the cooperation and support of all relevant stakeholders. If departments and resources are not aligned with the project's objectives, it can lead to conflicting priorities, delays, and subpar results. To mitigate this risk, project managers must proactively engage with stakeholders and address any concerns they may have. Foster a sense of shared purpose and enthusiasm for the project's goals among all team members. Regularly communicate progress and involve stakeholders in decision-making to maintain their buy-in throughout the project's lifecycle.??

Join us as we explore each of these topics a little more in this series.? Every project has its own set of challenges, but we hope to provide insight into common issues we’ve experienced in projects and how to get ahead of them before they cause delays in your projects.

Written by Tanya Shepherd & Michael Chester .

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