What is An Example of Business Process Automation?

Technologies that were thought to be impossible just a few years ago are now an actuality today. Business Process Automation (BPA) uses these technologies to improve efficiency and improve the profitability of the business. This has resulted in it being the fastest-growing sector of the market for enterprise software over the last few years.

Businesses have been increasingly automating their processes over the last decade. Currently, business automation is growing rapidly and is not showing any signs of slowing down.

But, process automation isn't just about eliminating human beings from the equation. The automated management of business processes using software will result in a better distribution of resources and increased efficiency.

What is Business Process Automation?

Automation of business processes (BPA) concentrates on automating everyday business processes and IT processes to increase efficiency and ensure efficient operations. In particular, Business process automation aims to automatize repetitive tasks that normally require manual intervention like employee onboarding, file transfer creating and disseminating reports, approval processes, and many more.

Automation of business processes applies technology to substitute human involvement in large-scale repetitive and time-consuming jobs.

In business, automation means shifting the responsibility of completing processes from people to machines. In the end, the manual effort is minimized. This makes processes for business more efficient, cost-effective, and reliable. Additionally, the time saved could be used for more productive work tasks.

Types of Business Automation

By making specific business procedures "automatic," business automation removes repetitive tasks, cuts down on time spent on repetitive tasks, and improves overall efficiency. Because of these and other factors, a rising number of companies are increasingly incorporating business automation into their processes.

Here are four kinds of automation for business, how they function, and when they are appropriate to use them.

Accounting and Bookkeeping Automation

Automating bookkeeping and accounting processes companies can reduce the amount of time in account receivable (AR) as well as account payable (AP) as well as billing, collection, credit card applications backup of data, and other financial procedures which need to be handled on a weekly or daily basis.

Automation can also be applied to the core functions like closing the books and general ledger (GL) management, and the management of bank accounts. Automation makes an intricate procedure more manageable by eliminating manual components from the accounting department's tasks and processing the transactional and number-crunching tasks.

Process Automation

BPA stands for Business Process Automation. (BPA) is more than basic automation and incorporates the integration of software to assist companies in enhancing their efficiency and value. A component of BPA is robotic process automation. (RPA) concentrates on automating repetitive tasks, whereas BPA assists companies in getting more from their automation investments. BPA achieves this by consolidating data from different sources to create an analysis that is difficult to achieve by hand.

HR Automation

New employees are hired through an extensive process that begins with an online job advertisement or recruitment campaign and concludes when the employee has been officially accepted into the company. A lot of steps are able be automated.

A human resource management system (HRMS) is an effective instrument to accomplish this. As part of a larger array of capabilities, they automatize the process of managing candidates. This is specifically related to automated job offers directly sent to applicants, allowing them to share roles to fill both to public and current employees who might be interested in applying for internal positions or even make recommendations.

Marketing Automation

Marketing is a crucial business process that is expensive, laborious, and ideal for automation and simplifying.

Businesses can create well-qualified leads ready to engage with sales by using marketing automation software (which typically is software). These tools can also serve as an environment for teams to design, target, execute and measure the results of marketing campaigns - taking the hassle out for lead qualification and conversion.

What are the Benefits of Business Process Automation for Organisations?

Most businesses can be automated in some manner in the present. The majority of them can be automated. Gartner reports that 89 percent of general accounting processes and 72% of financial control and external reporting are automated.

Tools for business process automation make the task of automating simpler. They usually include templates that you and your team can follow to automate common processes in and between different industries. They offer benefits like:

Saves Employees’ Time

Time savings is the primary advantage of automation in the business. For example, a study found that office workers spend 2.12 hours a day doing administrative tasks, such as looking for information, reviewing papers, and processing paperwork.

Businesses can process automation tools to complete these tasks quickly and without errors. In the end, process automation means employees can use their time more effectively.

Improved Operational Efficiency

Software for business process automation can bring various benefits to businesses' operations. First of all, the automated process is largely hand-off, meaning that you will not have to make sure that each task in the process is progressing towards the next.

In addition, the automation of business processes can also aid in the detection and correction of any errors or the resulting bottlenecks in workflows. This improves efficiency in the process all-around.

Reduces Operating Costs

Automating processes can reduce operational expenses in many ways. The primary benefit is cutting down on time. BPA delivers rapid task completion. Bots and software tools don't require breaks or days off! They can be set up to run continuously over the night and during weekends to get tasks done more quickly, without overhead expenses such as additional staffing, overtime, or compensatory time off to work extra hours. This can result in significant reductions for Human Resources.

Enhanced Customer Experience

The efficient processes produce errors-free business results. Your offerings in terms of products and services are in perfect order, which provides an enjoyable and improved customer experience. The satisfaction of your customers is a goal that can be achieved for any business owner or leader.

Reduced Turnarounds

Automation of workflows increases operational efficiency and improves your business procedures.

It reorients the steps and eliminates unneeded tasks to improve data flow throughout the production, billing, service, and other processes.

The small changes in the process will reduce turnaround times and improve the operation's performance for staff members and customers outside.

Top Business Process Automation Examples

A variety of areas within your business can be automated to eliminate human errors.

There are many aspects of your company that can be automated.

Here are a few examples of automated business processes that show how they can be implemented in the common areas of your business.

Onboarding New Employees

Onboarding and hiring employees requires an enormous period of effort, effort, and dedicated resources. Completing forms and organizing training classes, preparing documents, assigning mentors, arranging meetings, and more are necessary to add employees to your business.

By using automated business processes, you can automate the delivery of forms, hold training sessions available on-demand, bring in available mentors, and seamlessly transition from one task to task.

Operations Management

It is a complex process with many different moving pieces in operations management. As a result, it is difficult to know how well projects are going without talking to team leaders or supervisors. If there is a miscommunication, it could cause mistakes.

Business process automation monitors the process, keeps track of, and archives every single item, person, and action taken within any project.

If one employee completes their work, leaving the way open for another employee to complete their task and so on, the BPA system notifies another employee of their new job.

Social Media Management

The marketing aspect of your company, including managing social media, will consume a lot of time and effort, with no guarantee of return. This is among the most obvious areas where automation is necessary. There are plenty of tools to assist.

Purchase Order Requests

Requests for purchase orders (PO) Requests for purchase orders (PO) are regular procedures perfect for automation. If you're making the request, it's required to complete a form and mail it to purchasing.

The request is approved or rejected based on several criteria and then sent back to you. Business process automation services could automate the approval of certain POs when it's the same each time, which reduces the hours needed for filling out sign and mail the forms. It is also a great way to keep track of all the information flowing between decision-makers and organize the communications.

The Key Takeaway

If you're looking to take your company to the highest stage, Cyber Infrastructure can provide you with an amazing automated experience. It's a cloud-based non-code program that doesn't require much IT assistance to set it up. Instead, a user-friendly visual designer, as well as a drag-and-drop form builder, will ensure that creating and automating your workflow is easy.