What else can your photocopier do?

As technology advances, especially towards a paperless future, you would be forgiven for thinking that the humble photocopier is becoming redundant in today’s office. However, the photocopier has made strides in keeping up to speed with the latest technology and now a standard model comes with an array of functions to make your work life easier. Here are some of the other things your photocopier may be able to do...

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Scan to email

The majority of photocopiers now have scanners built into them, meaning that you can easily email that all important document to yourself or to a client straight from the photocopier itself. On most devices you can even set a list of frequently used emails, so you don’t have to type in the email address every time.

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USB/SD card printing

Most photocopiers now have USB or SD card ports (sometimes both) which means that if you have a print-ready document on a USB or SD card, you can simply walk straight up to your photocopier and print – no need for a connected laptop or computer.

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Staple/hole punch capability

Depending on your device, you may have the capability of adding 2, 3 or 4 holes to your printed documents, or even staples! By adding a staple or a hole punch unit, you can produce high-quality stapled and hole punched documents at the click of a button, removing the manual task all together. Not only does this save you time, but it ensures that the staple or hole punch is in the exact same place each time, giving a more uniform, professional appearance to your documents.

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Booklet printing

Does your office have the need to print booklets? This is usually something you have to outsource to a printing company. However, by adding a saddle stitch finisher to your photocopier, your device can produce documents that are folded in the centre with two staples along the fold, meaning you can produce high quality booklets quickly and easily in-house on your office photocopier.

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Enlarge or reduce

Got an A4 document that you want blown up to A3? Or perhaps a photograph that needs scaling up or down to fit a particular frame? A common feature of photocopiers now is the ability to enlarge or reduce the size of your documents, which can be enormously helpful for many office tasks. ?

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Scan to searchable PDF

Many photocopiers have a function called ‘Optical Character Recognition’ (OCR) enabled, which means that when you scan your document, the scanner reads the letters and words and can save the document as a ‘searchable PDF’. This allows a user to search for specific documents based on keywords found within the document, rather than the title, making documents easier to find .

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Collation

If you’ve got multiple documents to print – such as hand-outs for a meeting, it can be quite time consuming to manually separate each bundle into separate piles. Photocopiers now have a ‘collate’ function, which slightly shifts each bundle of documents, making it easier to see where one set of copies ends and the next one begins. This is particularly useful for schools and colleges.

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Duplex printing

This is one of the best ways of reducing your print costs and your environmental impact, as it allows the printing of two pages onto one sheet by printing on both sides. It literally halves the amount of paper used!

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Is your photocopier cutting the mustard? Perhaps you need something more up-to-date, with more functionality than your current machine. Get in contact with Collate today to find the perfect photocopier for your business needs https://www.collate.co.uk/colour-copiers/