What They Don't Teach You About Emails

Vol. 1, No 1, August 25, 2023

Any form of writing can be intimidating, even for professionals. One of the challenges of being a professional writer is staring at the blank page as it stares back at you. But writing doesn't have to frighten you because it's a skill you can learn with time and consistent effort, just like any other life skill.

In this free weekly newsletter, 21st Century Writing Nuggets, you will get contemporary, cutting-edge tips on all types of writing every week. Yes, every week. Rich, intelligent, and stunning, the vision of the newsletter is to empower you to write better and more confidently and to unleash your creative writing juices. 21st Century Writing Nuggets will provide handy tips on improving nearly every aspect of your writing.

So, watch out every week for these innovative, eye-popping writing nuggets loaded with 21st-century cutting-edge and contemporary lessons designed to transform you into a professional writer.

Today, we will focus on writing better and more impactful emails.

Several qualities make an impactful and winning email. We shall focus on six attributes of a winning email for brevity. But before you look over these attributes, please keep in mind that we are discussing work emails in this piece, not the email you will send to your significant other or partner.

The features we will look over today are as follows. First, the indispensability of an appropriate subject line or headline. Second, your email should be concise and well-focused; third, it should be clear on the action required or the intention of the email. Fourth, it should be polite and tone-appropriate. If it is a complex subject you're to write on, you should write the mail separately on Word read and edit it efficiently before copying it into the email section. Depending on the severity of the issue, it may be necessary to 'sleep on it,' that is, to leave it overnight for the subconscious to work on it before you send it the next day.

This is critical because many influential and over-performing professionals have landed in hot soup due to an inappropriate tone or word in an email, perhaps written in a hurry or anger.

Fifth, avoid quotes, symbolism, or idioms that may be offensive to others. If you're black, for example, and sending an email to someone of the Caucasian race or any other race other than the black race, be mindful of the challenges of cross-cultural communication. Same goes for an Asian writing an email to someone from another race. Cross-cultural communication is an identified impediment to effective communication because humans see virtually everything in life from the colorful prisms of their "lived" experiences. So, to be an effective writer, you should be aware of this, and take corrective measures to address it. (We shall examine cross-cultural communication in due course).

Finally, be clear about the 'call-to-action' in your business email. As you edit the final text, ask yourself, is the message ambiguous? Does this email make sense to me?

In next week's newsletter, I shall discuss The Subtle Art Of Writing Winning Emails.

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