What Documents need to be kept for health and safety in the workplace according to The OHS Act (85 of 1993)

What Documents need to be kept for health and safety in the workplace according to The Ohs Act (85 of 1993) and How can a SafetyWallet Subscription Assist with this and having Walli Ai how cn that benefit a Workplace?

Documents Required for Health and Safety in the Workplace According to the OHS Act (85 of 1993)

Under the Occupational Health and Safety Act (OHS Act) of 1993, employers are required to keep various records to ensure compliance with health and safety regulations. Here are the key documents that need to be maintained:

1.?Health and Safety Policy: Employers must have a written health and safety policy that is communicated to all employees.

2.?Risk Assessments: Detailed records of risk assessments conducted to identify potential hazards in the workplace.

3.?Incident Reports: Documentation of all workplace incidents, including accidents, injuries, and near-misses.

4.?Training Records: Records of all health and safety training provided to employees.

5.?Inspection Reports: Regular inspection reports to ensure that workplace conditions meet safety standards.

6.?Maintenance Records: Documentation of maintenance activities for equipment and machinery.

7.?Medical Surveillance Records: Health records of employees exposed to hazardous substances or conditions. 8.?Emergency Procedures: Written emergency procedures and records of emergency drills.

9.?Legal Appointments: Records of legal appointments such as Health and Safety Representatives and First Aiders.

10.?Personal Protective Equipment (PPE) Issuance: Records of PPE issued to employees.

Record Keeping Requirements According to the OHS Act, employers must keep records for specific periods:

-?40 years?for records related to exposure to hazardous substances.

-?3 years?for general health and safety records.

-?Duration of employment?for records related to individual employees. These records must be made available to health and safety representatives, committees, or inspectors upon request.

How a SafetyWallet Subscription Can Assist

SafetyWallet?offers a comprehensive health and safety subscription platform designed to support and reward employers, employees, contractors, and suppliers for their commitment to health and safety. Here’s how a SafetyWallet subscription can assist:

1.?Triple P System (Policies, Procedures, and Practices):

-?Policies: Access to a wide range of customizable health and safety policies.

-?Procedures: Detailed procedures to ensure compliance with health and safety regulations.

-?Practices: Best practices to foster a culture of safety in the workplace.

2.?OHS Online:

-?Document Management: A cloud-based system to manage all health and safety documents, including policies, risk assessments, incident reports, and training records.

-?Task-Based Risk Assessments: Over 3000 tasks with detailed risk assessments and control measures.

-?Inspection Checklists: Over 300 inspection checklists available, customizable to the organization’s needs.

-?Appointment Management: Manage legal appointments and ensure compliance with the OHS Act.

3.?Mindset Evolution Schema (MES):

-?Behavioral Adjustment: Techniques to change unsafe behaviors and form safe habits.

-?Knowledge Empowerment: Training and resources to empower employees with health and safety knowledge. -?Perception Exploration: Strategies to shift perceptions towards a safety-first mindset.

-?Rapport Cultivation: Building strong relationships to support a culture of safety.

Leveraging networks to promote health and safety initiatives.

4.?Rewards and Discounts:

-?Compliance Rewards: Discounts based on compliance status, with additional rewards for maintaining high compliance levels.

-?Contractor and Supplier Management: Discounts for managing contractors and suppliers through the SafetyWallet directory.

Benefits of Walli AI

Walli AI?is your dedicated AI assistant specializing in health and safety. Here’s how Walli AI can benefit your workplace:

1.?24/7 Support: Walli AI is available around the clock to answer health and safety questions and provide guidance.

2.?Expert Advice: Access to expert advice on health and safety matters, including compliance with the OHS Act.

3.?Task-Based Risk Assessments: Assistance with conducting detailed task-based risk assessments.

4.?Policy and Procedure Development: Help with drafting and customizing health and safety policies and procedures.

5.?Continuous Improvement: Ongoing support to ensure continuous improvement in health and safety practices.

Products and Services from My Safety Shop

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offers various products and services through

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to support health and safety compliance:

-?Poster Pack: Includes summaries of various Acts and the OHS Act book, essential for workplace compliance [Poster Pack](https://www.mysafetyshop.co.za/Products/Poster-Pack---4-Legal-Posters-and-OHS-Book).

-?Site Safety File: A comprehensive file to manage health and safety on work sites [Site Safety File](https://www.mysafetyshop.co.za/Products/Site-Safety-File).

-?Legal Appointments: Templates and guidance for important health and safety appointments [Legal Appointments](https://www.mysafetyshop.co.za/Products/Responsible-Person-for-Notices-and-Signs-Appointment).

By ?subscribing to SafetyWallet and utilizing Walli AI, you can ensure that your workplace remains compliant with health and safety regulations, fostering a safer and more productive environment for all employees. For further assistance, please consult with SafetyWallet's support team and your Safety Professional.