What is Document Management (DMS)?
Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
It incorporates document and content capture, workflow, document repositories, COLD/ERM, and output systems, and information retrieval systems.
Some of the key features in document management include:
- Security and access control
Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s.
- Version control,
So tabs can be kept on how the current document came to be, and how it differs from the versions that came before
- Roll-back, to “activate” a prior version in case of an error or premature release
- Audit trail,
To permit the reconstruction of who did what to a document during the course of its life in the system
- Annotation and Stamps,
Document management systems today range in size and scope from small, standalone systems to large scale enterprise-wide configurations serving a global audienceStorage location
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