What to do When Physical Calendars Fail
According to Social Indicators Research (2010), today, over 35% of people always feel rushed as compared to just 24% in 1965. The reason is simple enough. With an increasing number of opportunities, places to be, and things to do, most people struggle to keep their lives in order. Moreover, it is not the same for everyone. It depends on the objectives, working style, the pace of life, and personal preferences. While some get overwhelmed and stressed, some find the right tools and adopt them in their regular lifestyles. A calendar is one of those tools.
Many people have the habit of maintaining a physically written calendar. Some even enjoy doing so by color-coding their calendars and physically checking-off their to-do lists. However, research shows that there are very few people who are able to implement these calendars successfully. Even if they do implement it successfully, the efficiency of the results obtained is insubstantial.
While having a physically written calendar is always better than not having a planning system at all, sometimes the old-school offline task lists tend to fail. Sometimes, it becomes utterly necessary to adapt the supplement - a more sophisticated Dynamics 365 Calendar tool. Especially for people working in the corporate sector, customer management, business owners, or having around the clock packed schedule.
Let’s have a look at why physically written calendars fail from time-to-time and how to remove this failure to schedule your time more efficiently.
Reasons why Physically written calendars fail and their solutions.
- Constant changes in plans.
It would be very idealistic and utopian to think that plans once made won’t change. It is an ever-changing world and hence, let’s be realistic and settle with the fact that plans change! In fact, they keep changing time and again. Then, there are new plans that get added. Especially for business owners, sales executives, and customer managers, it is always ambiguous what call they will be on next. For them, last-minute meeting arrangements are an everyday thing. When you physically plan down a calendar, it is difficult to change your schedule at a moment’s notice. It is difficult to make changes in that hand-written calendar and move things around. With Dynamics 365 Calendar, you can do this almost instantly.
2.The Unnecessary skip
When you have multiple things to do, it is inevitable to forget tasks, meetings, meet deadlines, and keep a regular check on your written calendar. In the corporate world, people cannot afford to skip important meetings. This is where physically written calendars usually fail again. Written calendars are not effective in helping you remember important tasks unless you’re literally staring at it non-stop. This makes calendar reminders or pop-up notifications important. Dynamics 365 Calendar’s friendly reminder system helps you maintain this regularity. Not only does it plan everything for users but by being a part of their Dynamics CRM it avoids the unnecessary fuss about managing the CRM and calendar separately.
3. Recurring Tasks and Events Could Get Lost
Physically written calendars seem to fail, If you have a regular schedule with lots of recurring events. It is inevitable to forget adding a recurring event or task to the schedule. It takes a lot of extra time and effort to make these adjustments in an already packed schedule each week. Dynamics 365 can not only help you add recurring tasks in a few seconds, but also saves you time that you can spend doing something more productive.
4.Integrations
There is no way users can integrate written calendar items in your email or CRM. You have to go back and forth between the CRM and your paper calendar. Without automatic integrations, calendar management can become more of a distraction and a chore that you want to procrastinate doing. Here, integrating Dynamics 365 service calendar can save a lot of time and energy while keeping you organized.
Conclusion:
There are pros and cons to each and every method you follow. However, it would be naive to underestimate the Dynamics 365 Calendar approach, especially if you’re using a Dynamics 365 CRM system. With Appjetty’s Dynamics 365 calendar you can run the day and own your technical tools and let it not be the other way around! If you are still confused or have doubts regarding choosing the right calendar tool for your business, you can reach out to us by commenting below.