What is Cancelled,Obsolete,Superseded, Void?
Document Control and Records Management Training ADCTIC
DMS Trainer & Consultancy, Documentation Audit & Risk Mitigation, Disaster Recovery and Business Continuity , Digitalization ,Compliance & Governance , DMS Software Evaluators and Implementation Specialists
Above terms are used in Document and Records Management frequently as per the nature of the document and records as per it's importance in the life cycle of the document and records.
All above terms are used for "INACTIVE" documents only.
As a Document Controller,one must know the exact meaning of the terms and use it appropriately during document management and train concerned users too.
CANCELLED :
The document will be no longer in use and may be replaced by other document if required.
OBSOLETE:
Documents and Records lost it's relevance of any future use are called Obsolete unless they are cross checked for any legal,fiscal,administrative,forensic,historic checks are audit to see why was it obsolete.
SUPERSEDED:
Once the document relevance or revision dissolved it value it will be replaced by a new revision or version. The earlier document will be SUPERSEDED by a new revised document.Concerned users are informed not to use the superseded documents as soon as latest revisions are published.
Hard Copy of superseded documents of older revision or version are to stamped as SUPERSEDED preferably by RED stamp and filed separately.
Softcopy of superseded are to be replaced in SUPERSEDED folder or appropriate water mark to be put on document diagonally which can be visible easily by users.
VOID
Document which has no value of it's own for any future use are called VOID.
DMS Trainer & Consultancy, Documentation Audit & Risk Mitigation, Disaster Recovery and Business Continuity , Digitalization ,Compliance & Governance , DMS Software Evaluators and Implementation Specialists
7 年Thanks Meenu...I can provide it soon...but request you to do my course ...we have made a unique knowledge for DC's..www.bon-in.co.in....There are 7 standards are incorporated on DM and RM ,,We have 80 topics to train....
DMS Trainer & Consultancy, Documentation Audit & Risk Mitigation, Disaster Recovery and Business Continuity , Digitalization ,Compliance & Governance , DMS Software Evaluators and Implementation Specialists
7 年I appreciate comments...which enhances each other knowledge...keep going DC's
DGM-Document Controller at Prestige Group,Bangalore
7 年CANCELLED, OBSOLETE, SUPERSEDED & VOID - if any document falls in these category; doesn't mean to be thrown out. Generally documents are for three departments Engineering/Executioner, Auditor & Legal. Engineering/Executioner - Works on Latest or Updated Documents Auditor - Documents & Links Legal - Documents Birth to Closing; with all references.
DMS Trainer & Consultancy, Documentation Audit & Risk Mitigation, Disaster Recovery and Business Continuity , Digitalization ,Compliance & Governance , DMS Software Evaluators and Implementation Specialists
7 年Wonderful Igor...let's share to cultivate DC's..There is a lot of ignorance as they are doing only specific jobs and due to that they don't get better opportunity. Thanks...