Role: ?Executive Administrator to the CEO
Location: Mostly Remote / Virtual (Eastern Standard Time) with some travel required on an as needed basis
Job Type: Full-Time / Salaried
Join Future Design School as an Executive Administrator and become an essential part of our executive team. You will provide high-level administrative support to our CEO, ensuring efficiency and smooth management of their daily agenda. We are looking for a proactive, meticulous professional who thrives in a fast-paced environment and is committed to excellence.
- Manage and maintain the CEO and Managing Director schedules, including scheduling meetings, appointments and coordinating travel arrangements.
- Ensure all communications, including emails, phone calls, and other correspondences, are handled promptly and professionally.
- Assist in the preparation and organization of corporate documents, including reports, presentations and materials.
- Act as a project manager for special projects at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information
- Serve as a liaison between the CEO and external contacts
- Organize and prioritize critical issues and required information for the executive to facilitate efficient decision making.
- Handle confidential information in a professional and discreet manner.
- Coordinate logistics for internal and external meetings, conferences, and special events, including arrangement of logistics, meeting space, communications, and catering.
- Prepare expense reports and manage payments for expense items.
- Minimum of 5 years of experience in an executive support role.
- Exceptional organizational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people
- Proven ability to handle confidential information with discretion.
- Advanced proficiency in Google Workspace
- Strong verbal and written communication skills.
- Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities.
- Competitive salary?
- A dynamic, ambitious, and fun working environment.
- Career growth opportunities in a fast growing company.
Please submit your resume and a cover letter outlining your qualifications and why you believe you are a fit for this position to [email protected]
We look forward to hearing from you!
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