We're growing and hiring an Office Manager/Facilities Coordinator!!!
Pamela Inglis
Professional Recruiter of Sales & Sales Engineers for Leading Technology Vendors & VAR's across the Americas & beyond.
This is an amazing intermediate level role where you will have the opportunity to learn and grow in your field.
About us:
The Rostie Group is a flexible office provider and event venue located in Toronto’s waterfront neighbourhood. We provide full service executive offices, flexible workspace, virtual offices, meeting and training rooms, as well as hybrid meetings.
Job Summary: We are seeking a dynamic and proactive individual to oversee the day-to-day operations of our business centres. Reporting directly to leadership, you will play a key role in ensuring smooth operations, delivering outstanding customer service, and fostering a vibrant and collaborative community. You will lead, train, and develop a team to maintain the highest standards of service and functionality within our facilities.
Key Responsibilities:
o??? Work collaboratively with management and over-see the successful completion of projects in the centre including sourcing/working with vendors, technicians, contractors, property management, etc.
o??? Manage vendor relationships, coordinate and over-see repair and maintenance work performed by technicians, vendors, contractors, janitorial work, etc.
o??? Communicate work orders to technicians and assist management in resolving any issues
o??? Landlord relations – primary contact with building management for security, parking, building systems shutdowns and emergencies.
o??? Understand all aspects of the physical space and how various facilities equipment functions (security, lighting, audio-visual, etc)
o??? Manage day-to-day maintenance, service calls and trouble-shooting
o??? Conduct facility inspections (common areas and tenant offices) as required, documenting facility conditions and liaising with building support, cleaning and maintenance teams as needed to maintain the high standards of our centre.
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o??? Demonstrate ability to manage short term deadlines and changing priorities
o??? Assist tenants and meeting room clients with basic technology support (hooking up laptops, setting up video calls, casting to large screens, etc)
Skills and experience:
o??? 3 – 5 years experience in facilities/office management in a similar or relevant environment
o??? Excellent written and verbal English language skills
o??? Experience communicating with landlords/building management, vendors, contractors, tenants and visitors
o??? A self-starter with the ability to assume additional responsibilities and work flexible hours as required.
o??? Able/willing to respond to facilities emergencies after hours and/or on weekends.
o??? Strong multi-tasking skills - able to juggle multiple, changing priorities
o??? Strong organizational skills and a high level of attention to detail
Compensation will depend upon candidate experience.
To apply for this position, please forward your resume to: [email protected]