Week 16:Preventive Maintenance

As facility managers, it is important to understand the need for preventive maintenance, be familiar with the key components of a preventive maintenance plan, and be equipped with practical knowledge to implement and manage an effective preventive maintenance program for the facilities you manage.

Preventive maintenance refers to a systematic approach of regularly inspecting, servicing, and maintaining equipment, machinery, or systems to prevent potential issues before they can develop into major problems. The primary goal of preventive maintenance is to reduce the likelihood of equipment failures, extend the lifespan of assets, and minimise unplanned downtime.

Key aspects of preventive maintenance include:

1. Scheduled Inspections: Regular inspections are performed to identify signs of wear and tear, corrosion, or other potential issues. This allows you to address problems early, preventing them from escalating.
2. Routine Servicing: Equipment is serviced according to a predetermined schedule. This may involve tasks such as lubrication, cleaning, calibration, and adjustments to ensure that components are operating at optimal levels.
3. Replacement of Parts: Worn-out or aging components are replaced before they fail. This proactive approach helps avoid sudden breakdowns and extends the overall lifespan of the equipment.
4. Predictive Technologies: Modern preventive maintenance often incorporates predictive technologies, such as sensors and monitoring systems. These technologies provide real-time data on the health of equipment, allowing for more accurate predictions of when maintenance is needed.
5. Documentation and Record-Keeping: Detailed records are maintained for each piece of equipment, documenting its maintenance history and upcoming service requirements. This documentation aids in planning and ensures that maintenance tasks are consistently performed.

Benefits of Preventive Maintenance:

1. Cost Savings: Regular maintenance helps identify and address issues before they become major problems, reducing the need for costly repairs or replacements.
2. Increased Reliability: Well-maintained equipment is more reliable and less prone to unexpected failures. This is particularly crucial for critical systems where downtime can have significant consequences.
3. Extended Equipment Lifespan: Preventive maintenance helps to maximise the lifespan of equipment by addressing issues early and ensuring that components are functioning as intended.
4. Improved Safety: Regular inspections and maintenance contribute to a safer working environment by identifying and rectifying potential safety hazards.
5. Enhanced Efficiency: Properly maintained equipment operates more efficiently, leading to improved performance and reduced energy consumption.

Preventive maintenance is a proactive strategy that plays a vital role in maintaining the health and functionality of equipment and systems. It is a cost-effective approach that contributes to the overall efficiency and longevity of assets in various industries.

Creating an effective preventive maintenance plan

Requires a thoughtful and systematic approach. Here are some best practices to help you develop a robust user preventive maintenance plan:

1. Comprehensive Equipment Identification: Clearly identify and list all equipment and systems that require preventive maintenance. Include detailed information such as equipment name, model, serial number, and location.
2. Thorough Initial Inspection: Conduct a thorough inspection of each piece of equipment before implementing the plan. Identify existing issues and address them before establishing preventive maintenance schedules.
3. Task Prioritisation: Prioritise preventive maintenance tasks based on criticality and the impact of equipment failure on operations. Focus on tasks that contribute most significantly to equipment reliability and safety.
4. Detailed Maintenance Tasks: Clearly define each preventive maintenance task, specifying what needs to be done, how it should be done, and how often. Provide step-by-step instructions to ensure tasks are performed consistently and correctly.
5. Regular Training for Personnel: Ensure that personnel responsible for preventive maintenance are well-trained.Provide ongoing training to keep them updated on new equipment, technologies, and best practices.
6. Use of Technology: Leverage technology for monitoring and data collection. Implement sensors or other monitoring devices to gather real-time data on equipment health. Integrate a computerised maintenance management system (CMMS) for efficient scheduling, tracking, and reporting.
7. Predictive Maintenance Integration: Implement predictive maintenance techniques, such as vibration analysis or oil analysis, to identify potential issues before they lead to equipment failure. Integrate predictive maintenance data into your preventive maintenance plan for a more holistic approach.
8. Documentation and Record-Keeping: Establish a robust system for documenting all maintenance activities. Keep detailed records of completed tasks, inspections, and any issues identified during maintenance.
9. Regular Audits and Reviews: Conduct regular audits of your preventive maintenance plan to ensure compliance. Review the plan periodically to identify areas for improvement and make necessary adjustments.
10. Continuous Improvement: Foster a culture of continuous improvement within the maintenance team. Encourage feedback from personnel involved in the execution of the plan to identify areas for enhancement.
11. Emergency Response Plan: Develop a clear emergency response plan for unexpected breakdowns or critical failures. Ensure that personnel are trained on emergency procedures and have access to necessary resources.
12. Key Performance Indicators (KPIs): Define and monitor key performance indicators to evaluate the effectiveness of your preventive maintenance plan. Metrics might include equipment uptime, reduction in emergency repairs, and adherence to maintenance schedules.
13. Communication Channels: Establish effective communication channels within the maintenance team, contractors and with other relevant departments. Ensure that everyone is informed about maintenance schedules, completed tasks, and any potential issues.

By incorporating these best practices, you can develop a user-preventive maintenance plan that is not only thorough and effective but also adaptable to the evolving needs of your organisation. Regularly reassess and refine your plan to ensure it continues to contribute to the overall reliability and efficiency of your equipment and systems.

Preventive Maintenance for Facility Managers

Essential components of preventive maintenance:

• Scheduled inspections
• Routine servicing
• Replacement of parts
• Predictive technologies
• Documentation and record-keeping

a. Equipment Identification and Prioritisation

1. Importance of Comprehensive Equipment Identification:

In any facility or organisation, the first step towards an effective preventive maintenance plan is a comprehensive identification of all equipment and assets.

This process involves cataloging and detailing every piece of machinery, system, or tool that is integral to the operation. The importance of such identification cannot be overstated for several reasons:

a. Asset Visibility: - Comprehensive identification ensures that all assets are visible and accounted for. This includes major machinery, HVAC systems, electrical components, and even seemingly minor tools.

b. Lifecycle Tracking: - By identifying and documenting equipment, you establish a foundation for tracking its lifecycle. This includes purchase dates, installation dates, and any modifications or upgrades.

c. Maintenance History: - A well-identified piece of equipment allows for the creation of a detailed maintenance history. Knowing when maintenance was last performed and what tasks were completed is crucial for predictive planning.

d. Resource Allocation: - Facility managers can efficiently allocate resources, whether it be personnel, time, or budget, based on a clear understanding of the types and quantities of equipment present.

e. Regulatory Compliance: - Many industries have specific regulations regarding the maintenance of certain equipment. Proper identification ensures that your facility remains compliant with these regulations.

f. Emergency Response: - During emergencies or unexpected breakdowns, having a complete inventory of equipment facilitates a quicker and more targeted response, minimising downtime.

2. Guidance on Prioritising Equipment Based on Criticality:

Once all equipment is identified, the next crucial step is prioritising them based on criticality to the operation. Not all equipment holds equal importance, and allocating resources based on a thoughtful prioritisation system is essential for the success of a preventive maintenance plan.

Here’s a quick guide on how to prioritise equipment:

a. Impact on Operations: - Consider the impact of each piece of equipment on daily operations. Equipment directly involved in production or essential processes should be high-priority.

b. Safety Concerns: - Prioritise equipment that, if malfunctioning, poses safety risks to personnel or the facility. This includes machinery with moving parts, electrical systems, and safety systems.

c. Downtime Costs: - Assess the potential costs associated with downtime for each piece of equipment. Critical machinery with high downtime costs should be given priority.

d. Regulatory Requirements: - Identify equipment that is subject to specific regulatory maintenance requirements. Compliance-driven maintenance often involves critical equipment.

e. Age and Condition: - Older equipment or items in poor condition may require more frequent maintenance. Prioritise based on the age and condition of the equipment.

f. Availability of Spare Parts: - Equipment for which spare parts are readily available and easily replaceable might have a different priority compared to those with rare or expensive parts.

g. Historical Performance: - Consider the historical performance of equipment. Items with a track record of frequent issues or breakdowns may need higher priority.

h. Customer Impact: - If applicable, prioritise equipment that directly impacts the quality of products or services delivered to customers.

By following a systematic process of equipment identification and prioritisation, facility managers can optimise their preventive maintenance efforts, ensuring that resources are allocated where they are needed most. This approach contributes to increased reliability, reduced downtime, and overall operational efficiency. Regular reviews and adjustments based on changing circumstances or equipment conditions are also critical to maintaining an effective preventive maintenance plan.

b. Task Prioritisation and Scheduling in Preventive Maintenance

Detail how to prioritise maintenance tasks. - Discuss the creation of a maintenance schedule, including daily, weekly, monthly, quarterly, and annual tasks.

Task Prioritisation and Scheduling in Preventive Maintenance

1. Detailing Task Prioritisation:

In a comprehensive preventive maintenance plan, task prioritisation ensures that resources are allocated efficiently and that critical maintenance activities are addressed promptly. The prioritisation process involves assessing the importance of each maintenance task based on various factors.

Prioritise maintenance tasks effectively by looking into the following:

a. Criticality to Operations: - Tasks directly related to critical equipment or systems that, if they fail, would significantly impact operations should be given the highest priority.

b. Safety Considerations: - Maintenance tasks that address safety concerns, whether for personnel or the facility, should be prioritised to mitigate potential risks.

c. Regulatory Compliance: - Tasks necessary for compliance with industry regulations or standards should be prioritised to avoid legal or regulatory issues.

d. Downtime Impact: - Consider the impact of downtime associated with each task. Prioritise tasks that, if neglected, might lead to prolonged downtime or production halts.

e. Frequency of Occurrence: - Tasks that need to be performed more frequently, such as daily or weekly, may be prioritised differently than tasks with longer intervals.

f. Historical Performance: - Assess the historical performance of equipment associated with each task. Prioritise tasks related to equipment with a track record of issues.

g. Resource Availability: - Consider the availability of resources, including personnel, tools, and spare parts, when prioritising tasks. Ensure that tasks requiring specialised skills or resources are appropriately scheduled.

h. Cost Impact: - Tasks with a higher potential cost impact, either in terms of repair costs or production losses, should be prioritised.

2. Creation of a Maintenance Schedule:

Once tasks are prioritised, creating a maintenance schedule is essential for effective planning and execution. The schedule should outline when each task is to be performed, ensuring that maintenance efforts are distributed evenly throughout the year.

To structure a maintenance schedule - see below:

a. Daily Tasks: - Include tasks that need to be performed daily, such as routine inspections, lubrication, and checks for visible issues.

b. Weekly Tasks: - Weekly tasks might involve more in-depth inspections, testing of specific components, or adjustments to equipment settings.

c. Monthly Tasks: - Monthly tasks could include more extensive checks, calibration of instruments, and the replacement of consumable items.

d. Quarterly Tasks: - Quarterly tasks may involve more comprehensive inspections, cleaning, and the replacement of parts that wear out more slowly.

e. Annual Tasks: - Annual tasks are typically larger-scale maintenance efforts, such as overhauls, major inspections, and the replacement of critical components.

f. Scheduled Downtime: - Allocate specific periods for scheduled downtime, during which more extensive maintenance activities can be performed without disrupting regular operations.

g. Buffer Periods: - Include buffer periods in the schedule to account for unexpected issues, delays, or additional tasks that may arise.

h. Documentation and Record-Keeping: - Clearly document the schedule and communicate it to relevant personnel. Maintain records of completed tasks and any issues identified during maintenance.

Regularly review and adjust the schedule based on changing circumstances, equipment conditions, or feedback from maintenance personnel to maintain its relevance and effectiveness over time.

c. Personnel Training and Responsibilities

1. Emphasising the Significance of Well-Trained Personnel:

In preventive maintenance, the success of the plan heavily relies on the knowledge and skills of the personnel responsible for its execution. Well-trained personnel contribute to the effectiveness of preventive maintenance in several crucial ways:

a. Task Competence: - Well-trained personnel possess the necessary skills and knowledge to perform maintenance tasks correctly. This competence ensures that preventive measures are carried out effectively.

b. Equipment Familiarity: - Training enables personnel to understand the intricacies of the equipment they are responsible for. Familiarity with equipment allows for quicker issue identification and resolution.

c. Safety Awareness: - Comprehensive training includes safety protocols, fostering a safety-conscious culture among maintenance personnel. This reduces the risk of accidents and injuries during maintenance activities.

d. Efficiency and Productivity: - Trained personnel tend to be more efficient in their tasks, leading to increased productivity. They can perform maintenance activities more quickly and accurately, minimising downtime.

e. Technology Integration: - As technology plays a significant role in preventive maintenance, trained personnel can effectively integrate and utilise technologies such as sensors and computerised maintenance management systems (CMMS).

f. Problem-Solving Skills: - Training equips personnel with problem-solving skills, enabling them to identify and address issues proactively. This is crucial for troubleshooting during preventive maintenance activities.

g. Adaptability: - Well-trained personnel are more adaptable to changes in equipment, processes, or technology. This is vital in industries where advancements occur frequently.

h. Regulatory Compliance: - Training ensures that personnel are aware of and adhere to industry regulations and standards, reducing the risk of compliance issues.

i. Team Collaboration: - A well-trained team fosters collaboration, enhancing communication and coordination during preventive maintenance tasks.

2. Assigning Responsibilities for Maintenance Tasks:

Clear assignment of responsibilities is essential for the smooth execution of preventive maintenance tasks. Each team member should understand their role and be accountable for specific aspects of the plan.

a. Identify Competencies: - Match personnel to tasks based on their skills, experience, and training. Ensure that individuals assigned to specific equipment or systems are competent in handling related maintenance activities.

b. Define Roles Clearly: - Clearly define roles and responsibilities for each team member. This includes primary responsibilities, backup roles, and any cross-functional training requirements.

c. Create a Chain of Command: - Establish a clear chain of command outlining who oversees preventive maintenance activities and who team members report to in case of issues or concerns.

d. Document Responsibilities: - Document and communicate responsibilities to the entire team. Use visual aids, flowcharts, or a responsibility matrix to ensure clarity.

e. Cross-Training: - Cross-train team members to perform multiple roles. This ensures flexibility and allows for seamless task execution even if a team member is unavailable.

f. Regular Training Updates: - Provide ongoing training updates to keep personnel informed about changes in equipment, procedures, or industry regulations. This ensures that the team remains current and competent.

g. Encourage Ownership: - Encourage a sense of ownership among team members for the equipment or systems they are responsible for. This fosters a proactive approach to preventive maintenance.

h. Feedback Mechanism: - Establish a feedback mechanism where team members can report issues, suggest improvements, and communicate observations during preventive maintenance tasks.

i. Recognition and Accountability: - Acknowledge and recognize the efforts of the team. At the same time, hold individuals accountable for the tasks assigned to them, fostering a sense of responsibility.

Well-trained personnel and carefully assigning responsibilities, facility managers can ensure that their preventive maintenance plan is executed effectively and with a high level of competence.

d. Technology Integration in Preventive Maintenance

Explore the integration of technology for real-time monitoring. The use of computerised maintenance management systems (CMMS) and other tools.

1. Explore the Integration of Technology for Real-Time Monitoring:

The integration of technology plays a pivotal role in enhancing the efficiency and effectiveness of maintenance activities. Real-time monitoring through advanced technologies provides valuable insights into equipment health and allows for proactive decision-making.

Technology can be integrated for real-time monitoring:

a. Sensor Technologies: - Utilise sensors to monitor critical parameters such as temperature, pressure, vibration, and fluid levels. These sensors provide real-time data, allowing for early detection of anomalies.

b. Condition Monitoring Systems: - Implement condition monitoring systems that continuously assess the condition of equipment. These systems analyse data to predict potential failures, enabling timely preventive action.

c. IoT (Internet of Things): - Leverage IoT devices to connect equipment and systems. This interconnected network allows for seamless communication between devices, facilitating data exchange and comprehensive monitoring.

d. Machine Learning and AI: - Employ machine learning algorithms and artificial intelligence to analyse data patterns and predict maintenance needs. These technologies can optimise maintenance schedules and improve overall equipment reliability.

e. Remote Monitoring: - Enable remote monitoring capabilities to allow maintenance personnel to access real-time data from anywhere. This is especially beneficial for off-site or geographically dispersed facilities.

f. Predictive Analytics: - Use predictive analytics tools to forecast equipment behavior based on historical data. This helps in identifying trends and potential issues before they escalate.

g. Mobile Applications: - Develop or adopt mobile applications that enable field personnel to input and access real-time data directly from the equipment. This enhances communication and data accuracy.

h. Integration with Existing Systems: - Ensure seamless integration of monitoring technologies with existing control systems and databases. This integration enhances the overall visibility of equipment performance.

2. Discuss the Use of Computerized Maintenance Management Systems (CMMS) and Other Tools:

Computerised Maintenance Management Systems (CMMS) and other tools are integral components of modern preventive maintenance strategies. These tools streamline processes, facilitate data management, and contribute to more efficient maintenance practices. Here's how CMMS and other tools can be utilized:

a. CMMS Implementation: - Implement a CMMS to centralise maintenance data, including equipment details, maintenance schedules, work orders, and historical records.

b. Work Order Management: - Utilise CMMS for efficient work order management. This includes creating, assigning, and tracking maintenance tasks in real-time.

c. Inventory and Spare Parts Management: - Use CMMS to manage inventory levels and track spare parts. This ensures that necessary components are readily available for preventive maintenance tasks.

d. Asset Tracking: - CMMS allows for effective tracking of assets, providing information on equipment location, usage history, and maintenance requirements.

e. Preventive Maintenance Scheduling: - Leverage CMMS to automate preventive maintenance scheduling. This ensures that tasks are executed on time and in accordance with the established plan.

f. Data Analytics: - CMMS often includes analytics features that provide insights into maintenance performance, allowing for continuous improvement.

g. Integration with IoT Devices: - Integrate CMMS with IoT devices and other monitoring technologies to create a comprehensive maintenance ecosystem. This integration enhances the system's ability to capture and analyse real-time data.

h. Training and Documentation: - Use CMMS to document training records for maintenance personnel. This ensures that individuals are adequately trained for their assigned tasks.

i. User-Friendly Interfaces: - Select tools with user-friendly interfaces to encourage widespread adoption among maintenance personnel. An intuitive interface facilitates easier data input and retrieval.

j. Regular System Updates and Training: - Stay updated with the latest features and updates of CMMS and other tools. Regularly train personnel on new functionalities to maximise the benefits of these systems.

By embracing technology integration in preventive maintenance, organisations can transition from reactive to proactive maintenance strategies. Real-time monitoring and the use of advanced tools contribute to increased equipment reliability, reduced downtime, and optimised maintenance costs. Continuous evaluation of emerging technologies ensures that maintenance practices remain at the forefront of industry advancements.

IV. Best Practices

• Below you will find best practices and lessons learned from real-world implementation scenarios.

Case Study 1: Office Blocks

Overview: A multinational corporation with several office blocks implemented a successful preventive maintenance program to ensure the smooth operation of its facilities.

Best Practices:

• Regular HVAC Maintenance: Scheduled inspections and maintenance of heating, ventilation, and air conditioning (HVAC) systems to ensure optimal working conditions and energy efficiency.
• Planned Electrical Inspections: Regular electrical inspections and testing to prevent potential fire hazards and ensure the safety of occupants.
• Lighting System Upkeep: Planned replacement of light bulbs and ballasts, ensuring a well-lit and safe working environment.
• Plumbing Checks: Scheduled plumbing inspections to identify and address leaks, blockages, or other issues before they become major problems.
• Integrated CMMS: Utilisation of a Computerised Maintenance Management System (CMMS) to track and manage maintenance tasks, schedule inspections, and maintain a comprehensive maintenance history.

Lessons Learned:

• Employee Awareness: Regularly communicate with office occupants about the preventive maintenance schedule to ensure minimal disruption.
• Adaptability: Be prepared to adjust the maintenance schedule based on seasonal changes, occupancy levels, or equipment performance.
• Vendor Partnerships: Establish partnerships with reliable vendors for specialised services, such as elevator maintenance or fire safety inspections.

Case Study 2: Restaurants

Overview: A restaurant chain with multiple locations implemented a preventive maintenance program to uphold hygiene standards, ensure kitchen equipment functionality, and create a positive dining experience.

Best Practices:

• Kitchen Equipment Calibration: Scheduled calibration and maintenance of cooking equipment to ensure consistent food quality.
• HVAC System Cleaning: Regular cleaning and maintenance of ventilation systems to uphold air quality standards in dining areas.
• Grease Trap Maintenance: Scheduled cleaning of grease traps to prevent blockages and ensure compliance with health and safety regulations.
• Pest Control Measures: Proactive pest control measures to prevent infestations that could compromise food safety.
• Staff Training on Equipment Use: Ensure staff members are trained in the proper use and basic maintenance of kitchen equipment.

Lessons Learned:

• Adherence to Regulatory Standards: Strict adherence to health and safety regulations is essential for maintaining the restaurant's reputation and preventing closures.
• Flexible Scheduling: Adapt the preventive maintenance schedule based on peak business hours and the seasonality of the restaurant industry.
• Emergency Response Planning: Have a contingency plan for unexpected breakdowns to minimize downtime during busy periods.

Case Study 3: Ambulance Stations

Overview: A regional emergency medical services provider implemented a preventive maintenance program for ambulance stations to ensure the readiness of its fleet and equipment.

Best Practices:

• Vehicle Inspections: Regular inspections and maintenance of ambulances to ensure they are in optimal condition for emergency response.
• Medical Equipment Checks: Scheduled checks and calibrations of medical equipment inside ambulances, such as defibrillators and monitors.
• Facility Safety Inspections: Routine safety inspections of ambulance stations to identify and address potential hazards.
• Backup Power System Tests: Regular testing of backup power systems to ensure uninterrupted functionality during power outages.
• Emergency Response Simulation: Conduct regular emergency response simulations to test the readiness of both equipment and personnel.

Lessons Learned:

• Timely Vehicle Replacement: Establish a plan for the timely replacement of ambulances to ensure the fleet remains modern and reliable.
• Continuous Training: Provide ongoing training for emergency medical technicians (EMTs) to keep them updated on the latest medical procedures and equipment.
• Collaboration with Local Authorities: Coordinate with local authorities and regulatory bodies to stay informed about changes in emergency response standards and regulations.

These case studies illustrate how preventive maintenance programs are tailored to the unique needs of different industries, emphasising the importance of regular inspections, training, and adapting schedules to ensure optimal performance and safety.

Example: Preventive Maintenance Schedule for an Office Block

A preventive maintenance schedule for an office block involves regular inspections and tasks to ensure the smooth operation of various systems, enhance the safety of occupants, and prolong the lifespan of equipment. The following is a general template that can be adapted based on the specific needs and equipment present in the office block.

Daily Tasks:

1. HVAC Systems: Check and clean air filters. Verify that thermostats are functioning correctly. Inspect for any unusual sounds or odors from HVAC units.
2. Lighting: Replace any burnt-out light bulbs. Check emergency lighting for functionality. Inspect for flickering or dimming lights.
3. Plumbing: Inspect faucets and toilets for leaks. Ensure proper drainage in sinks and toilets. Check water heaters for any signs of malfunction.
4. Safety Checks: Inspect fire extinguishers and ensure they are in the correct locations. Test smoke detectors and alarms. Verify the accessibility of emergency exits.

Weekly Tasks:

1. Electrical Systems: Check power distribution panels for any signs of overheating or unusual noises. Inspect electrical outlets for loose connections. Test backup power systems, such as generators or UPS units.
2. Elevators: Verify the proper functioning of elevator doors and controls. Inspect for any unusual sounds or vibrations during operation. Test emergency stop buttons and alarms.
3. Security Systems: Check CCTV cameras for proper functioning. Test access control systems and door locks. Inspect the perimeter for any security vulnerabilities.

Monthly Tasks:

1. Roof and Exterior: Inspect the roof for any signs of damage or leaks. Check exterior walls and windows for cracks or damage. Verify that gutters and downspouts are clear.
2. Pest Control: Schedule regular pest control inspections. Address any pest-related issues promptly. Seal potential entry points for pests.
3. Conference Room Equipment: Test and calibrate audio-visual equipment. Check the connectivity of projectors and conference call systems. Inspect furniture for wear and tear.

Quarterly Tasks:

1. HVAC Systems: Schedule professional HVAC system inspections and maintenance. Check refrigerant levels and clean coils. Inspect ductwork for any signs of blockage.
2. Plumbing: Conduct a thorough inspection of plumbing systems. Flush water heaters and remove sediment. Check for leaks in pipes and fixtures.
3. Fire Suppression Systems: Test and inspect sprinkler systems. Verify the functionality of fire alarm systems. Conduct a visual inspection of fire extinguishing equipment.

Semi-Annual Tasks:

1. Windows and Doors: Lubricate window and door hinges. Inspect seals and weather stripping. Verify the functionality of automatic doors.
2. Parking Lot and Landscaping: Inspect parking lot surfaces for cracks or damage. Check outdoor lighting for functionality. Trim trees and bushes for safety and aesthetics.

Annual Tasks:

1. Building Structure: Schedule a professional structural inspection. Inspect the foundation for any signs of settling. Check for cracks or deterioration in walls.
2. Emergency Response Drills: Conduct annual emergency response drills for fire, evacuation, and other potential scenarios. Review and update emergency response plans as needed.
3. Professional Audits: Engage professional services for energy audits, safety inspections, and other specialised assessments. Review and update the preventive maintenance plan based on audit recommendations.

Note: The above schedule is a generic example and may need adjustments based on the specific equipment and systems in the office block. Additionally, compliance with local regulations and industry standards should be considered when implementing a preventive maintenance plan. Regular documentation of maintenance activities and any issues discovered during inspections is essential for record-keeping and continuous improvement.

Join FM Connect Next Week for Week 17: Emergency Preparedness