Waste, Productivity, and Continuous Improvement: Using Processes to Incentivize Excellence

Here are this week's tips to help you create the most amount of value in your workplace while maximizing efficiency at the same time.

?? Eliminating Waste

Eliminating waste does not have to be a huge project. It can be as simple as making certain processes digital.

83% of employees struggle with documentation, often unable to locate completed documents when asked. This becomes even more challenging for frontline supervisors with multiple priorities that require quick access to documents.

On average, it takes 18 minutes to search for a document, and employees spend 30-40% of their time searching for information from various sources, resulting in a daily 21% productivity loss.

? Improving Productivity

Going paperless improves productivity by reducing time spent on tasks like searching, filing, and organizing physical documents.

Electronic files can be easily searched, sorted, and shared, and have the power to improve productivity through:

• Enhancing collaboration: Digital documents enhance remote collaboration with shared online platforms and document management systems, enabling real-time collaboration and version control.
• Streamlining workflows: Eliminating paper-based processes enables automated workflows, reduces errors, and streamlines operations with features like automated routing, approvals, and notifications, improving efficiency by reducing bottlenecks.
• Cost savings: Paperless environments result in cost savings in paper supplies, storage, and document distribution. Moreover, digital documents offer easier backup and enhanced security, minimizing the risk of loss or damage.
• Environmental impact: Going paperless benefits the environment by conserving resources, minimizing waste, and reducing the carbon footprint. This aspect is increasingly important as sustainability practices gain prominence.

?? Achieving Continuous Improvement

Continuous improvement necessitates embracing change and seeking efficiency.

Eliminating paper-based processes through digital solutions like Secchi streamlines operations, reduces waste, and enables new improvement possibilities.

This shift fosters a sustainable future, where information flows seamlessly, allowing teams to prioritize innovation and continuous improvement.

I've invested significant time in process mapping HR projects. We often face excessive administrative workloads, but eliminating non-value-added tasks can bring back work-life balance and enable a proactive approach instead of a reactive one.

If you're struggling with how to implement processes that eliminate waste, improve productivity, and achieve continuous improvement in your workplace, let's connect. Feel free to request a demo with a member of our team.

I'll be checking back in with you soon to see how it's going.

Mike