Want to save on SharePoint storage costs? Here's how:

Excellence IT created a custom SharePoint Storage Saving Tool for Health & Her, helping them save more than ￡1,000 annually. This tool tackles the common issue of excessive storage costs due to Microsoft’s versioning policies, offering a smart solution for better data management.

Here's how we did it:

The Challenge

Health & Her was facing a significant storage crisis due to Microsoft’s policy requiring a minimum of 100 versions per document file in SharePoint. Each time a file was saved, an identical copy was created and stored, rapidly consuming storage space. For instance, a 200MB PowerPoint presentation saved 100 times would balloon to 20GB. This led to an exponential increase in storage usage, forcing Health & Her to constantly upgrade its SharePoint storage capacity.?

At a cost of ￡0.19 per GB per month, these storage demands quickly became a substantial financial burden, costing Health & Her a large monthly fee to keep up with their growing storage needs.?

SharePoint storage can quickly add up:?

The Solution

Deleting Versions

To address the storage issue caused by Microsoft’s policy requiring a minimum of 100 versions per document, we developed a specialised tool. This tool gathers detailed information on file sizes and version counts for each document within SharePoint. By analysing this data, we can make informed decisions about the optimal number of versions to retain while safely deleting the unnecessary ones. This strategic approach allows us to free up significant storage space without compromising document integrity. Additionally, you can specify folders for this tool to target, ensuring valuable financial and legal records are preserved.

Archiving?

Many companies have vast amounts of data stored in SharePoint that have not been accessed in several years. Despite their inactivity, this data continues to occupy valuable storage space. Our innovative tool offers a solution by archiving files that haven’t been modified since a specified date. Once identified, these files are seamlessly uploaded to Azure storage. However, it is important to note that the costs associated with SharePoint storage are significantly higher compared to those of Azure storage. This highlights the need for efficient data management and cost-effective storage solutions.?

The Results

By implementing our SharePoint Storage Saving Tool, we successfully reduced the available file size.?This significant reduction freed up considerable storage space and will save Health & Her?￡1,140 annually on SharePoint storage costs. This solution has greatly improved the company’s data management efficiency and provided substantial financial savings.?

Here’s what Kate, Cofounder & CEO, had to say about the tool and process:

“Eugene?and the Excellence IT team proactively built a fantastic tool that automatically reduces the duplicate files on our system so that we could reduce our cloud storage payments on a monthly basis. I would highly recommend working with both the Excellence IT Team and the Tool!”?

Are you wasting money on excessive SharePoint storage?

Cut unnecessary costs. Try our SharePoint Storage Saving Tool and see how much your business can save annually.

Contact us today:

Call: 02920 887 362

Email: [email protected]

Visit: excellence-it.co.uk