Voucher is already used as of Date How to resolve this error.

Hello Everyone!

Today I will explain how to resolve this error ( Voucher is already used as of date) in DY 365 F&O.

Sometimes we create new vouchers but leave them unposted. If we try to post them a few days later, the system's number sequence may get stuck or the voucher may have been used elsewhere. To resolve this issue, follow the steps below. If you have a better solution, please let me know.

Let's suppose a case "Imagine that you created a new voucher, but forgot to post it on the intended date. Despite this, the voucher was approved or the workflow was completed. Later, when you tried to post it after a few days, the system gave an error message saying that the voucher had already been used as of the original date."

Step 1: Cancel the approval or Workflow

In order to cancel an approval, you must have the necessary system rights to do so.

First, go to the relevant approved voucher number and click on the approval button.

Then, click on the reject option to reject the voucher. At this point, you can proceed to delete the voucher.

Now, you can delete the voucher line.

If you have used the workflow approval to cancel the workflow, go to the relevant voucher and click on the 'Lines' option.

Once you do this, you will see the 'Edit' option. Click on the 'Edit' option, and the workflow will be automatically recalled.

Now, delete the voucher lines or voucher.

Step:2 Manual clean up the voucher series number after the deleting the voucher

To proceed, go to the relevant voucher series number from the parameters of the relevant module

Or

Organization>Number sequence>Find the relevant voucher number series

1. Under the Administration Fast tab click on status.

2. select all available lines & Press ALT + F9 to delete the lines

3. Select 'Yes' to confirm the deletion, and then go back to the previous page.

4. Select the "Manual Clean-Up" option & click on current.

5. Click ok & clean-up.

Step:3 New Voucher

"Now, go back to your transaction and create a new voucher. The issue with the frozen numbers should be resolved, and you should be able to post the transaction."

I hope you found this article informative and helpful.

Please do not hesitate to share any feedback you may have. Cheers!

Salman Ahmad.