VLOOKUP from Another Sheet (Between Sheets) in Microsoft Excel - Office 365
VLOOKUP (Vertical Lookup) is one of the most powerful and widely-used functions in Microsoft Excel. It allows you to search for a value in one column and return a corresponding value from another column. This is particularly useful when working with large datasets where manual searching would be time-consuming and error-prone.
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Benefits
1. Data Organization: Helps in maintaining well-structured and organized data across multiple sheets.
2. Efficiency: Automates data retrieval, saving time and reducing errors compared to manual data entry.
3. Accuracy: Ensures precise data matching and retrieval.
4. Flexibility: Facilitates dynamic data analysis and reporting by linking related data across different sheets.
This tutorial will guide you through using VLOOKUP to retrieve data from another sheet in Excel. We will cover a detailed step-by-step process, provide a comprehensive example, and share advanced tips for optimizing your use of VLOOKUP.
Step-by-Step Guide
Step 1: Prepare Your Data
Ensure you have two sheets in your Excel workbook:
- Sheet1: The main sheet where you want to perform the VLOOKUP.
- Sheet2: The reference sheet containing the data you want to look up.
Step 2: Understand the VLOOKUP Syntax
The VLOOKUP function has the following syntax:
VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
- lookup_value: The value you want to search for.
- table_array: The range of cells that contains the data.
- col_index_num: The column number in the table_array from which to retrieve the value.
- range_lookup: TRUE for an approximate match or FALSE for an exact match.
Step 3: Enter the VLOOKUP Formula
1. Go to Sheet1.
2. Select the cell where you want the result to appear.
3. Enter the VLOOKUP formula. For example:
=VLOOKUP(A2, Sheet2!A:B, 2, FALSE)
Here:
- A2 is the lookup_value.
- Sheet2!A:B is the table_array (columns A and B in Sheet2).
- 2 is the col_index_num (the second column in the table_array).
- FALSE indicates that we want an exact match.
Step 4: Drag and Fill the Formula
1. After entering the formula, press Enter.
2. Drag the fill handle (a small square at the bottom-right corner of the cell) down to copy the formula to other cells in the column.
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Example
Let's consider a practical example where you have a list of employee IDs in Sheet1 and you want to retrieve their corresponding names from Sheet2.
Sheet1:
| A | B |
|---------|---------|
| Emp_ID | Name |
| 101 | |
| 102 | |
| 103 | |
Sheet2:
| A | B |
|---------|---------|
| Emp_ID | Name |
| 101 | John |
| 102 | Jane |
| 103 | David |
1. In Sheet1, select cell B2.
2. Enter the formula:
=VLOOKUP(A2, Sheet2!A:B, 2, FALSE)
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3. Press Enter. You should see "John" in cell B2.
4. Drag the fill handle from B2 down to B4 to copy the formula.
Result in Sheet1:
| A | B |
|---------|---------|
| Emp_ID | Name |
| 101 | John |
| 102 | Jane |
| 103 | David |
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Advanced Tips
1. Using Named Ranges
Named ranges make your formulas easier to read and manage.
1. In Sheet2, select the range A:B.
2. Go to the Formulas tab and select Define Name.
3. Name the range, for example, "EmployeeData".
4. Update your VLOOKUP formula in Sheet1 to:
=VLOOKUP(A2, EmployeeData, 2, FALSE)
2. Handling Errors with IFERROR
To avoid displaying errors when the lookup value is not found:
1. Wrap your VLOOKUP formula in an IFERROR function:
=IFERROR(VLOOKUP(A2, Sheet2!A:B, 2, FALSE), "Not Found")
2. This will display "Not Found" instead of an error.
3. Using Dynamic Ranges with INDIRECT
For more flexibility with dynamic ranges:
1. Use the INDIRECT function to create a dynamic table array:
=VLOOKUP(A2, INDIRECT("Sheet2!A:B"), 2, FALSE)
4. Combining VLOOKUP with MATCH for Dynamic Column Index
To dynamically determine the column index:
1. Use the MATCH function within VLOOKUP:
=VLOOKUP(A2, Sheet2!A:D, MATCH("Name", Sheet2!A1:D1, 0), FALSE)
2. This finds the "Name" column index dynamically.
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9 个月Pourquoi pas XLOOKUP? Avec Excel 365, il me semble que XLOOKUP est à privilégier car elle gomme les défauts de VLOOKUP et inclut la gestion du N/A. Qu'en pensez-vous?