The Value of Backups

I know, I know, we’ve all heard the advice to make frequent backups of our data -- but yesterday the point was driven home again, so I thought I would share. But first, please permit me to set the stage.

Most of my computer hardware is rather old and awaiting my next upgrade. Meanwhile, I am running Windows 7 on my primary laptop and Linux Mint elsewhere. (Upgrading to Windows 10 is NOT an option -- nor a preference.)

Linux has never presented a problem since my first install of Mint, but Windows has continued to present “challenges” since my first install of version 3.x many years ago (frequent crashes or lockups, jumping or disappearing cursors, file recoveries -- Windows users know the drill). As a result, I have learned to make frequent backups and shut down specific applications when leaving my office for short periods.

Okay, on to the events that prompted this post...

Yesterday, I was entering data in my accounting system. I stopped to leave the office for a few minutes and faithfully made backups of my morning’s work first before properly exiting the accounting software.

When I returned to the office, I found the computer frozen. I could move the cursor but nothing else would happen. With no other option, I performed a forced reboot.

After booting in safe mode and then restarting the computer, I opened the accounting software and began to enter data again. I had only entered a few transactions when I found it necessary to leave the office again for a few minutes.

Once again, I attempted to make a data backup. I use the word “attempted” because this time, the accounting software informed me the data file was corrupt and offered me the opportunity to fix the problems.

I opted for the fix, but unfortunately was informed that several transactions could not be recovered. Error messages were displayed and I was advised to call customer support for help.

Instead, I restored from the morning’s backup. Using my printouts of the subsequent session, I re-entered the missing transactions and was ready to move forward in about 10 minutes. Without the recent backup, my choices would have been more limited and more painful.

Moral of the story: If you are not in the habit of making frequent backups, get in the habit. Making backups costs little, and can save a lot.