Use ChatGPT to streamline your emails

It can be time-consuming to craft multiple email responses that share similar objectives – such as emailing new patients with requests for initial information or sending social media feedback requests to existing patients.

?Enter ChatGPT, your digital drafting assistant. In this month’s final installation in our three-part series, you can learn how to harness ChatGPT and minimise your time spent on emails.

Want to make light work of your email load? Here are some options, thanks to ChatGPT.

#1 The simple approach

Here’s a relatively simple way to harness ChatGPT for this purpose.

Step 1: Prepare the email

Copy the email you want to respond to and paste it into a private document.

Step 2: Remove identifying details

Replace any identifiers in the email with pseudonyms to protect patient privacy. For example, change the patient’s name to a pseudonym (such as from ‘Mary’ to ‘Patient A’) or replace an organisation’s name with a generic term like ‘ABC Company’.

Step 3: Log in to ChatGPT

Access ChatGPT and log into your account, or set up an account. ?To recap on what ChatGPT is, catch up on the July and August STRIDE articles in this three-part series.

Step 4: Input your request

Enter clear instructions for ChatGPT. For instance, type, “Please draft a conversational reply to the following email, within 300 words, using British/Australian spelling.”

Step 5: Paste the email content

Immediately beneath this instruction, paste the de-identified email into ChatGPT.

Step 6: Generate the draft

Press enter. ChatGPT will automatically compose a suggested reply based on your instructions.

Step 7: Review and revise

If you’re not happy with anything in the suggested response, ask ChatGPT to adjust it and try again.

Just type your request in and press enter, much like you’re having a typed conversation with ChatGPT. Perhaps ask ChatGPT to make your email reply sound more friendly or informal, or more detailed, for example.

Step 8: Transfer to email platform

Once you’re happy with the reply, copy and paste it back to your private document and reintroduce any identifiers removed earlier.

Step 9: Proofread and send

Review the response for accuracy and tone. When you’re ready, copy and paste this response into your email platform and press send!

…Is this effort really worth it?

Frankly, yes. The real magic kicks in when you need to craft similar emails over and over again. The above process enables you to build an email template library which will save you significant time in the long run. More on that later in this article.

Click here to keep reading: https://stride.podiatry.org.au/articles/use-chatgpt-to-streamline-your-emails/