Updating Engineering Work Progress

As professionals in the engineering field, keeping everyone aligned and informed on the status of ongoing projects is crucial. How to effectively update engineering activities and ensure smooth communication throughout the project: Let understand with simple example

Input Values = Engineering Log (Updated by Contractor's Document Controller)

Tool = Reference Chart (Agreed upon by both the Contractor and Consultant)

Output = Progress Update for Engineering Works (Update the baseline schedule using the input and tool)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 60% (The document is currently under review)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began after this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 60% (The document is currently under review)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 80% (The status of this document is Code C)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began after this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 80% (The status of this document is Code C, The progress has increased from 60% to 80% due to the Code C status)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 80% (The contractor submitted Revision 01, which is UR. Although it previously received Code C, we choose the higher code. Progress will not decrease once it increases, so it remains at 80%.)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began from this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 80% (The contractor submitted Revision 01, which is UR. Although it previously received Code C, we choose the higher code. Progress will not decrease once it increases, so it remains at 80%.)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (The contractor received a response from the consultant with Code B, so the progress percentage increased from 80% to 90%)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began from this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (The consultant returned the document to the contractor with Code B, increasing the progress from 80% to 90%)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (Previously, the contractor received the document with Code B, so he submitted Revision 02, which is under review. The progress percentage should not drop to 60%, as the higher code should be used, and progress cannot decrease once increased.)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began from this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (The consultant received Revision 02, which is under review. As the progress cannot decrease once it has increased, the percentage remains the same as previously.)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (The contractor received the document with Code C. The progress will remain the same, as we cannot drop from 90% to 80%.)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began from this date)
• Actual Finish Date = Blank (In-Progress)
• % Complete = 90% (The consultant returned the document with Code C. Since the progress was already at 90%, it cannot be reduced to 80%. The higher code from the list is used.)

Activity Update SD001

• Actual Start Date = 01-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so it must have started before this date)
• Actual Finish Date = 23-Jan-2025 (The contractor submitted Document Revision No. 03 on 23-Jan-2025, which was approved by the consultant with Code A. Since the activity is now completed, the actual finish date should be the latest submission date to the consultant.)
• % Complete = 100% (The document received Code A)

Activity Update SD002

• Actual Start Date = 06-Jan-2025 (The contractor submitted this sheet on 06-Jan-2025, so the consultant's approval process began from this date)
• Actual Finish Date = 25-Jan-2025 (The consultant sent the document back to the contractor with Code A, meaning it is 100% approved. Therefore, the latest response date from the submittal is used.)
• % Complete = 100% (Code A)

Summary of Engineering Works Updates:

• Activity Status Updates: Each activity underwent periodic reviews, with progress tracked based on document submissions and consultant approvals.
• Progress Tracking: The percentage of completion was updated after each revision, based on consultant feedback and the issuance of corresponding codes. The progress remained stable or increased, with no decrease in percentage once updated. Code assessments (A: Approved, B: Approved with comments, C: Revise & Resubmit, D: Rejected, UR: Under Review) were used to determine the final status of each activity.
• Finalization of Activities: The engineering activities were completed upon receiving final approvals, marked by the issuance of Code A. The final submission dates were recorded as the completion dates for these activities, signifying full approval and closure.