Unstructured Data Under Control: A Guide for Enterprises

In today’s data-driven world, unstructured data is growing at an unprecedented rate, presenting challenges for organizations across sectors. According to recent studies, unstructured data—emails, documents, social media posts, and multimedia files—accounts for over?80% of all data?stored within enterprises. Managing this data effectively isn’t just a matter of organization; it’s essential for?security, compliance, and operational efficiency.

This article explores how Doxis Intelligent Content Automation, a leading solution in the enterprise content management (ECM) space, helps enterprises keep their unstructured data under control. Certified by?SAP, Oracle Fusion, and compatible with?SAP SuccessFactors, Doxis offers robust integration capabilities that make it a versatile tool for organizations looking to optimize their data management.

The Growing Challenge of Unstructured Data

As enterprises expand digitally, so does the volume of unstructured data. IDC reports that the global volume of data will reach?175 zettabytes?by 2025, with a majority of this being unstructured. Managing this data is no longer just a logistical challenge; it’s a compliance and security necessity.

1. Security Risks: Unstructured data often contains sensitive information, making it a target for cyber threats. Enterprises face growing pressure to protect this data, especially as security breaches continue to rise.
2. Compliance Requirements: Compliance regulations such as?KSA’s NDMO, GDPR, and others require that organizations demonstrate secure handling and accessibility of their data. Unstructured data presents a unique challenge for meeting these standards due to its diverse formats and storage locations.
3. Operational Inefficiencies: Unstructured data scattered across platforms and departments can lead to lost productivity, with employees spending up to?20% of their time searching for information.

Doxis: A Comprehensive Solution for Managing Unstructured Data

Doxis Intelligent Content Automation offers a suite of features specifically designed to address the challenges of unstructured data management. Here’s how it helps organizations get ahead of these challenges.

1. Enhanced Security Features

One of the core challenges in managing unstructured data is securing it against unauthorized access. Doxis offers advanced?encryption, access controls, and audit trails, which help ensure that only authorized personnel can view or edit sensitive information. With?built-in version control?and detailed logging capabilities, Doxis allows organizations to maintain?data integrity and accountability.

Statistics highlight that companies using advanced ECM systems report a?30% decrease in security incidents?related to unauthorized data access. By adopting solutions like Doxis, organizations can significantly bolster their defense against data breaches.

2. Compliance Readiness

Doxis is designed with compliance in mind, featuring tools to help companies meet various regulatory standards, including?GDPR, HIPAA, and?KSA’s National Data Management Office (NDMO) requirements. Its?automated audit trails?and?content lifecycle management?ensure that all data handling is well-documented, reducing the manual effort involved in compliance reporting.

With Doxis, organizations can:

• Track data access and modification history to ensure compliance.
• Set up retention schedules that automatically delete or archive records according to regulatory guidelines.
• Generate compliance reports that make audit preparation easier and more efficient.

3. Seamless Integration with SAP, Oracle Fusion & SuccessFactors

One of the unique strengths of Doxis is its certified integration with?SAP and Oracle Fusion, as well as?SAP SuccessFactors. This capability allows enterprises to manage unstructured data within the context of their primary operational systems, streamlining workflows and reducing the need for manual data transfers.

Through integration with ERP and HCM systems, Doxis provides a?centralized, cross-functional view of documents and records. This eliminates data silos and ensures that employees can access the information they need from a single, unified interface.

According to AIIM, companies integrating ECM systems like Doxis with ERP systems report a?25% improvement in operational efficiency?and a?40% reduction in redundant data storage.

4. Intelligent Automation for Unstructured Data

Doxis employs?AI-powered automation?to tackle the complexity of unstructured data. Its?machine learning algorithmscan classify documents, extract key information, and trigger workflows based on content. This automation not only reduces the time employees spend on administrative tasks but also ensures that data is categorized correctly from the start.

For example, Doxis can:

• Automatically categorize emails and documents, reducing the time spent on manual data sorting.
• Extract metadata from invoices and contracts, streamlining financial and legal workflows.
• Route documents to the appropriate departments based on predefined rules, reducing bottlenecks in approval processes.

5. Scalability and Flexibility with Cloud Options

In an era where?remote work?and?cloud-first strategies?are becoming the norm, Doxis offers?SaaS, on-premises, and hybrid deployment options?to suit different organizational needs. This flexibility makes it easier for companies to scale their data management capabilities as they grow, without the need for major infrastructure overhauls.

With the?cloud-based Doxis platform, teams can securely access and manage data from anywhere, improving collaboration across departments and locations.

The Value of ECM for Future-Proofing Enterprise Data

Organizations that prioritize effective ECM strategies stand to gain considerable benefits in terms of?productivity, security, and compliance. With Doxis, enterprises can gain control over their unstructured data, transforming it from a liability into an asset.

Doxis’s certified integrations with industry-leading platforms like SAP and Oracle Fusion, combined with its AI-driven automation, make it an ideal choice for companies looking to streamline their operations and improve compliance.

By investing in a robust ECM system like Doxis, organizations are not only meeting today’s data management challenges but are also setting a strong foundation for future growth and compliance in an increasingly data-centric world.

Are you ready to bring your unstructured data under control?