Unlocking SharePoint's potential: building a personalized intranet for a productive workforce

In today's fast-paced digital world, employees are bombarded with information overload. Emails, notifications, and irrelevant content can easily distract them from their core tasks. This is where a well-designed intranet comes in. It can act as a central hub for communication, collaboration, and knowledge sharing, empowering your workforce and boosting productivity.

While there are many intranet solutions available, SharePoint remains a top choice for organizations of all sizes. But why is SharePoint still relevant in 2025? The answer lies in its ability to evolve and adapt to the changing needs of the modern workplace, particularly its focus on personalization.

SharePoint also remains a top choice for intranets due to its seamless integration with Microsoft 365 apps, scalability for organisations of all sizes, cost efficiency, and enterprise-grade security. Its flexibility supports multilingual sites and diverse teams, making it ideal for global businesses. Learn more about why SharePoint is a solid investment in our in-depth article.

But as workplace demands continue to evolve, one feature that stands out above the rest is personalisation.

Why personalization matters more than ever

Did you know?

• A study by Smartsheet reveals that 40% of employees feel overwhelmed by the number of workplace tools they must manage.
• According to Gartner, 74% of employees want their workplace technology to focus on improving personal productivity.

In this context, personalization isn't just a "nice-to-have" feature for your intranet – it's essential. Employees crave content that's tailored to their specific needs and interests, allowing them to spend less time searching for information and more time getting their jobs done.

How SharePoint enables a personalized intranet experience

SharePoint offers a robust set of features and functionalities that can be leveraged to create a personalized intranet experience for your employees. Here are some key highlights:

1?? Out-of-the-box personalization

• Targeted news and announcements: deliver only the most relevant updates to employees based on their department, location, or team. This reduces distractions and ensures critical communications are seen by the right people.
• Role-based permissions: provide granular access control so employees see only the tools and content they need, streamlining their workflows and enhancing productivity.

2?? Enhanced customization with templates

Explore our Lightspeed365 SharePoint site templates to create tailored spaces for different teams or purposes. For example:

• an HR portal that prioritizes policies, onboarding materials, and benefits
• a project site focused on deadlines, task tracking, and team collaboration

These pre-built structures save time and help you align your intranet with your organization’s unique requirements.

3?? Advanced web parts for personalized features

Go beyond the basics with our Lightspeed365 SharePoint web parts that transform your intranet into a highly functional and engaging platform. These tools empower employees to access the right resources, tools, and people effortlessly. Key highlights include:

• People search: Find colleagues by name, role, or department instantly. Whether you're in a global team or a growing organisation, this feature simplifies communication and fosters collaboration across the business.
• App launcher: Provide employees with quick access to the apps and tools they rely on most, all in one place. This feature eliminates the frustration of navigating between multiple systems, streamlining workflows and boosting efficiency.
• Card links: Create visually appealing, intuitive links to key resources and content. These cards guide employees to the information they need without unnecessary clicks, ensuring a smoother user experience and saving valuable time.

With these advanced web parts, your intranet becomes more than just a static repository—it evolves into a dynamic workspace tailored to your organisation’s unique needs.

4?? Inspiring real-life examples

See how global organizations have leveraged SharePoint to create engaging and personalized intranets. These stunning SharePoint intranet designs showcase the power of customization and localization, providing valuable inspiration for your own intranet project. From sleek designs to role-specific dashboards, these examples demonstrate how to transform SharePoint into an indispensable digital workplace tool.

SharePoint: the perfect fit for your organization in 2025

The technology landscape is constantly evolving, but SharePoint's ability to keep pace ensures it remains a top choice for intranet solutions. Here's why SharePoint is particularly well-suited for today's challenges:

• For global organizations: personalized content ensures employees across all your locations stay informed and engaged
• Improved productivity: by reducing information overload and delivering targeted content, SharePoint empowers employees to focus on their work
• Scalability: SharePoint can grow with your business, accommodating both small teams and large enterprises

Ready to unlock the full potential of SharePoint?

Lightspeed365 is here to help you design, develop, and implement a personalised intranet that drives engagement, productivity, and value for your organisation.

Get in touch today!