Unlocking The Full Potential Of Xero Accounts Payable Automation

Do you find Xero Accounts Payable automation limiting? Before investing in a costly ERP, discover how to elevate your Xero AP automation without breaking the bank.

Xero's AP modules are excellent for small businesses, but as you grow, you need more. Managing multiple companies in Xero and email approvals can lead to errors and slow processes, increasing costs.

Core Xero AP Automation Features:

Xero's AP automation includes:

• Invoice import
• Automation for invoice creation
• Matching invoices with purchase orders and receipts
• Handling exceptions
• Audit trail
• Electronic payments
• Sending remittance advice

Xero's Current Features:

Xero allows you to:

• Upload and approve bills
• Schedule payments
• Manually link purchase orders
• Schedule payments for approved bills
• What's Missing in Xero for Growing Businesses:

For growing companies, Xero lacks:

• Storage for packaging slips and purchase order receipts
• OCR capabilities for automatic data extraction
• 3-way matching of invoices, purchase orders, and receipts
• Workflow for routing invoices for approval
• Centralized view of invoices across companies
• Enhance Xero with ProcureDesk:

How Can ProcureDesk Elevate Your Xero AP Automation?

1. Automated Invoice Import:

• Set up a dedicated email address for invoices.
• Vendors send invoices to this address.
• Forward invoices to ProcureDesk's auto-forwarding address.
• All invoices are now in one place.

1. OCR for Automated Invoice Creation:

• OCR technology extracts relevant data from invoices.
• Automatically matches invoices with purchase orders.

1. Automated Coding of Invoices:

• Matches coding with purchase orders.
• Defines rules for automated coding based on who made the purchase.

1. 3-Way Matching for Invoices:

• Automatically matches invoices, purchase orders, and receipts.
• If all match, the invoice goes for payment; if not, it follows a predefined workflow.

1. Workflow for Routing Invoices:

• Set up workflows for exceptions or non-purchase order invoices.
• The system routes invoices for approval automatically.

1. Mobile App for Approvals:

• Approve invoices on the go via the mobile app.

1. Automated Data Sync with Xero:

• Syncs approved invoices with Xero in real-time.
• No manual data transfer is required.

1. Multi-Company Management:

• Manage multiple Xero companies in one instance.
• Centralized reporting and management across business units.

Considerations for Xero Integration:

When selecting an AP automation system that integrates with Xero, focus on:

• Data accuracy and alignment
• Workflow adaptation and approvals
• Flexibility for growth and customization

The Bottomline

Don't struggle with Xero's limitations. Before opting for an expensive ERP, explore how ProcureDesk can affordably enhance your Xero AP automation. It streamlines invoice processing, eliminates errors, and ensures seamless integration with Xero, all without straining your budget.

Learn more about how you can unlock the full potential of your Xero accounts payable automation here.?