In today's dynamic workplace, efficiency is key. Google Sheets empowers teams with tools for real-time collaboration, smart data handling, and powerful integrations. Whether you’re analyzing data, automating tasks, or managing projects, the right formulas can transform how you work.
Let’s dive into 6 essential tips for maximizing Google Sheets, followed by 99 must-know formulas categorized for easy reference.
1. ?? Seamless Integration with Google Forms
Did you know you can capture form responses in Google Sheets? Link Google Forms to Sheets to streamline data collection and analysis. ?? How to link: Go to Google Forms > Responses tab > Click the Sheets icon to sync responses automatically.
2. ?? Automate with Google Apps Script
Google Apps Script can automate repetitive tasks like sending reminders or generating reports. It’s a JavaScript-based language designed for automating workflows across Google Workspace. ?? Pro tip: Use Apps Script to send automated emails or update data at specified intervals.
3. ?? API Integration for Smarter Workflows
Google Sheets supports API integration, enabling you to pull data from external tools such as CRMs, social media platforms, and project management systems. ?? How to set up: Use services like Zapier or Google Apps Script for hassle-free integration.
4. ?? 99 Essential Google Sheets Formulas
Here’s a list of 99 must-know formulas, categorized by use case:
Basic Math Functions
- =SUM(range) — Adds up values.
- =AVERAGE(range) — Calculates the average of values.
- =MIN(range) — Finds the minimum value.
- =MAX(range) — Finds the maximum value.
- =PRODUCT(range) — Multiplies all values in a range.
- =QUOTIENT(numerator, denominator) — Returns the integer portion of division.
- =MOD(dividend, divisor) — Returns the remainder of a division.
- =POWER(base, exponent) — Raises a number to a specific power.
- =ROUND(value, [places]) — Rounds a number to a certain number of decimal places.
- =ABS(number) — Returns the absolute value of a number.
Logical Functions
- =IF(condition, value_if_true, value_if_false) — Returns one value if a condition is true, and another if it’s false.
- =AND(condition1, condition2, …) — Returns TRUE if all conditions are met.
- =OR(condition1, condition2, …) — Returns TRUE if at least one condition is met.
- =NOT(condition) — Reverses the logical value of its argument.
- =IFERROR(value, value_if_error) — Returns a custom result if there’s an error in the formula.
- =XOR(logical1, logical2) — Returns TRUE if an odd number of conditions are TRUE.
Text Functions
- =CONCATENATE(text1, text2, …) — Joins text strings into one.
- =LEFT(text, number_of_characters) — Extracts a specified number of characters from the left of a text string.
- =RIGHT(text, number_of_characters) — Extracts characters from the right of a text string.
- =MID(text, start, length) — Extracts a substring starting from a specific character.
- =LEN(text) — Returns the length of a text string.
- =LOWER(text) — Converts text to all lowercase.
- =UPPER(text) — Converts text to all uppercase.
- =TRIM(text) — Removes extra spaces from text.
- =TEXTJOIN(delimiter, ignore_empty, text1, text2, …) — Combines text strings using a delimiter.
- =SUBSTITUTE(text, old_text, new_text) — Replaces part of a text string with new text.
Date & Time Functions
- =TODAY() — Returns the current date.
- =NOW() — Returns the current date and time.
- =DATE(year, month, day) — Returns a date value.
- =TIME(hour, minute, second) — Returns a time value.
- =DAY(date) — Extracts the day of the month from a date.
- =MONTH(date) — Extracts the month from a date.
- =YEAR(date) — Extracts the year from a date.
- =HOUR(time) — Extracts the hour from a time.
- =MINUTE(time) — Extracts the minute from a time.
- =SECOND(time) — Extracts the second from a time.
- =WEEKDAY(date, [type]) — Returns the day of the week as a number.
- =NETWORKDAYS(start_date, end_date, [holidays]) — Counts the number of working days between two dates.
- =DATEDIF(start_date, end_date, unit) — Returns the difference between two dates in specified units (days, months, years).
- =EDATE(start_date, months) — Returns the date a certain number of months after a specified date.
Lookup & Reference Functions
- =VLOOKUP(search_key, range, index, [is_sorted]) — Looks for a value vertically within a range.
- =HLOOKUP(search_key, range, index, [is_sorted]) — Looks for a value horizontally within a range.
- =INDEX(range, row, [column]) — Returns the value of a specific cell within a range.
- =MATCH(search_key, range, [search_type]) — Returns the relative position of an item in a range.
- =ARRAYFORMULA(formula) — Applies a formula to an entire range.
- =IMPORTRANGE(spreadsheet_url, range_string) — Imports data from another spreadsheet.
- =FILTER(range, condition1, [condition2, …]) — Filters a range based on one or more conditions.
- =UNIQUE(range) — Returns unique values from a range.
- =SORT(range, sort_column, [is_ascending]) — Sorts the values in a range based on a specified column.
- =QUERY(data, query, [headers]) — Runs a query against the data set in the spreadsheet.
Array Functions
- =TRANSPOSE(array_or_range) — Converts rows to columns and vice versa.
- =MMULT(matrix1, matrix2) — Returns the matrix product of two arrays.
- =FLATTEN(range) — Converts a range into a single column.
- =SEQUENCE(rows, [columns], [start], [step]) — Generates an array of sequential numbers.
- =SPLIT(text, delimiter, [split_by_each]) — Splits text into different cells based on a delimiter.
- =ARRAY_CONSTRAIN(array, num_rows, num_cols) — Constrains an array result to a specified size.
Statistical Functions
- =COUNT(range) — Counts the number of numeric values in a range.
- =COUNTA(range) — Counts the number of non-empty cells in a range.
- =COUNTIF(range, criteria) — Counts the number of cells that meet a specific condition.
- =COUNTIFS(range1, criteria1, [range2, criteria2, …]) — Counts cells that meet multiple conditions.
- =MEDIAN(range) — Returns the median of a range of numbers.
- =MODE(range) — Returns the most frequent value in a range.
- =STDEV(range) — Estimates the standard deviation of a range.
- =VAR(range) — Estimates the variance of a range.
- =PERCENTILE(range, k) — Returns the k-th percentile of a data set.
- =RANK(value, range, [is_ascending]) — Returns the rank of a value in a range.
- =SLOPE(known_data_y, known_data_x) — Calculates the slope of the linear regression line.
Financial Functions
- =PV(rate, number_of_periods, payment, [future_value], [type]) — Returns the present value of an investment.
- =FV(rate, number_of_periods, payment, [present_value], [type]) — Returns the future value of an investment.
- =PMT(rate, number_of_periods, present_value, [future_value], [type]) — Returns the periodic payment for a loan.
- =NPV(discount_rate, cash_flows) — Returns the net present value of an investment.
- =IRR(cash_flows) — Returns the internal rate of return for an investment.
- =XNPV(rate, cash_flows, dates) — Returns the net present value for a schedule of cash flows.
- =XIRR(cash_flows, dates) — Returns the internal rate of return for irregular cash flows.
- =CUMPRINC(rate, number_of_periods, present_value, start_period, end_period, type) — Returns the cumulative principal paid between two periods.
- =CUMIPMT(rate, number_of_periods, present_value, start_period, end_period, type) — Returns the cumulative interest paid between two periods.
Engineering & Complex Functions
- =CONVERT(number, from_unit, to_unit) — Converts a number from one unit to another.
- =COMPLEX(real_part, imaginary_part, [suffix]) — Creates a complex number.
- =IMAGINARY(complex_number) — Returns the imaginary part of a complex number.
- =REAL(complex_number) — Returns the real part of a complex number.
- =IMSUM(complex_number1, complex_number2, …) — Returns the sum of complex numbers.
- =IMSQRT(complex_number) — Returns the square root of a complex number.
Information Functions
- =ISBLANK(value) — Checks if a cell is empty.
- =ISNUMBER(value) — Checks if a cell contains a number.
- =ISERROR(value) — Checks if a value is an error.
- =ISEVEN(value) — Returns TRUE if the value is even.
- =ISODD(value) — Returns TRUE if the value is odd.
- =ERROR.TYPE(value) — Returns the error type of a cell.
Advanced Functions
- =GOOGLEFINANCE(ticker, [attribute], [start_date], [end_date], [interval]) — Retrieves historical and real-time financial information.
- =IMPORTHTML(url, query, index) — Imports data from a table or list within an HTML page.
- =IMPORTDATA(url) — Imports data from a specified URL.
- =IMPORTXML(url, xpath_query) — Imports data from structured data (like XML) on a website.
- =SPARKLINE(data, [options]) — Creates a mini chart in a single cell.
- =IMAGE(url, [mode], [height], [width]) — Displays an image inside a cell.
- =HYPERLINK(url, link_label) — Creates a clickable hyperlink in a cell.
- =ENCODEURL(url) — Converts a URL into a safe format.
- =REGEXEXTRACT(text, regular_expression) — Extracts matching substrings using a regular expression.
- =REGEXMATCH(text, regular_expression) — Checks if text matches a regular expression.
- =REGEXREPLACE(text, regular_expression, replacement) — Replaces text matching a regular expression with specified text.?? Final Thoughts: Mastering Google Sheets
Google Sheets is more than a spreadsheet—it's a comprehensive tool for boosting productivity and collaboration. Master these 99 formulas to supercharge your data analysis, streamline workflows, and make informed decisions. ??
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4 个月The categorical differentiation of Google Sheet formulas is impressive. It is really a informative article for the beginners looking Sheet formulas, Just like a cheat sheet!
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4 个月Very informative