Unleashing SharePoint Syntex: Automating Content Processing Like a Pro

In today’s digital age, managing an avalanche of documents is a challenge for every organization. Enter SharePoint Syntex, Microsoft’s AI-powered content automation tool, designed to revolutionize the way we process and manage content.

Gone are the days of manually sifting through contracts, invoices, or policy documents. SharePoint Syntex uses AI and machine learning to extract metadata, classify documents, and even apply retention policies. Here's how you can unlock its full potential:

1. Turn Documents into Usable Data

SharePoint Syntex can analyze your documents and identify patterns. For example, it can automatically extract key terms, dates, or amounts from contracts and save them as metadata. This ensures your data is searchable, organized, and ready for action.

2. Automate Content Classification

Manually tagging documents can be time-consuming and error-prone. Syntex can classify files based on their content, routing them to the right libraries or applying specific permissions. This is perfect for HR, legal, and compliance teams dealing with sensitive information.

3. Simplify Compliance Management

With Syntex, you can automatically apply retention labels to documents, ensuring compliance with legal or organizational policies. This reduces risk and saves time.

4. Enable Seamless Collaboration

By integrating with Microsoft Teams and OneDrive, Syntex ensures that your automated content processes flow directly into your everyday tools. Collaborate effortlessly while Syntex does the heavy lifting in the background.

Real-World Use Case: Streamlining Contract Management

Imagine a mid-sized organization handling hundreds of vendor contracts yearly. These contracts need to be reviewed for key details like expiration dates, payment terms, and termination clauses.

With SharePoint Syntex:

1. Metadata Extraction: Syntex automatically scans uploaded contracts and identifies critical information, such as:Contract start and end dates Renewal terms Payment amounts
2. Content Classification: Contracts are classified into categories—e.g., “Vendor Agreements” or “Service-Level Agreements”—and routed to the appropriate SharePoint libraries.
3. Retention Policies: Syntex applies retention labels to ensure contracts are archived or deleted according to compliance requirements, eliminating manual tracking.

Impact:

• Reduced processing time by 60%.
• Improved accuracy in document tagging.
• Faster access to key contract data during audits or negotiations.

Why Now?

At KeyWe, we believe in transforming the way organizations work. With SharePoint Syntex, powered by advanced AI, your business can move beyond traditional content management. Imagine reducing manual workloads, minimizing errors, and enabling your employees to focus on strategic, high-value tasks instead of routine operations.

When you partner with KeyWe, you don’t just adopt a tool—you unlock the full potential of Microsoft services tailored to your unique needs. Let us help you harness the power of SharePoint Syntex to boost productivity and drive innovation across your organization. ??

Connect with us today to start your journey!