Understanding the basics of Zoho People's employee onboarding system

For a smooth transition into their roles, new hires require a comprehensive onboarding program that familiarizes them with their responsibilities, aligns?them with their company's values, and helps them feel supported. Managing employee onboarding often involves a checklist of never-ending work items, which is why it's beneficial to adopt HR onboarding software that automates routine tasks while providing a positive experience.

Zoho People, our comprehensive HR software, comes with an intuitive onboarding system to help you seamlessly onboard your new hires. Here's how Zoho People's employee onboarding software can help your organization streamline onboarding processes:

Supports customized onboarding flows

Zoho People's onboarding software lets you create onboarding workflows specific to your employees of a particular role, designation, or location. Quickly create both candidate and employee onboarding workflows, and enable, disable, or reorder the existing tabs (e.g., Welcome Aboard, Profile Space, Forms, and Documents) in a way that reflects your organization's core values and culture. Creating such onboarding flows ensures that your onboarding happens systematically?without the need to repeat key tasks. In addition to this, you can create onboarding checklists that set new hires up for success and ensure nothing gets missed.

Lets you pre-onboard your new hires

Use Zoho People to create a pre-onboarding portal for communicating with new hires even before they join your organization. Once pre-onboarding is triggered, new hires will receive a portal access link via email. They can then access their offer letter, fill out forms (such as tax forms), complete personal information and company forms, and even read through company policies. As Zoho People integrates with Zoho Sign and other third-party e-signature platforms,?candidates can electronically sign their offer letters, forms, and other documents.

Creates a great first-day experience

With Zoho People,?your HR team can offer a personalized onboarding experience that supports new hires and gives them access to all the information that they'll need. For instance, as soon as your new hire joins, you can send a warm welcome message that sets the tone for their journey with your organization and helps them understand what to expect during onboarding. You can also have videos and documents that offer in-depth information about your organization, its values, mission, vision, goals, and culture. Plus, all of the new hire's team members are listed in the onboarding portal, so it's easy for them to connect with their coworkers. They can also access objectives and goals associated with their role so they know what their role entails from day one.

Simplifies new hire training

Training is an innate part of employee onboarding. Compliance training, diversity training, product training, and technical training are some of the many training programs that new hires may be expected to take. We at Zoho People understand this, and that's why we have included training as an essential part of our onboarding module. The courses are self-paced, meaning new hires can learn however they are comfortable. All the courses that are relevant to them will be listed under the training tab in the onboarding module , and you can mark certain courses as mandatory.

Offers insights on onboarding completion

Zoho People comes with a?built-in report that displays the onboarding completion status of both candidates and new hires. Under the reports section in the onboarding module, you can view a list of employees who have been onboarded and the list of employees who are yet to complete their onboarding. Click on a specific employee to see their onboarding status, and set automated reminders with customized messages for new hires and candidates. You can decide on the time and frequency of the automated emails.

Wrapping up

Zoho People's onboarding management system makes onboarding simple, personalized, and engaging while ensuring that new hires can view?key information in just a few taps. As a result, you're able to showcase your company culture from day one, take the tedium out of completing paperwork, and provide employees with complete clarity about their roles and responsibilities. Learn more about Zoho People's onboarding management system and use our 30-day free trial to experience its benefits for yourself. Get started now !

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