The Ultimate Checklist for Planning Your Corporate Holiday Party

Planning a corporate holiday party in Vancouver can be challenging. With our city's diverse culinary scene, stunning venues, and vibrant culture, there's no shortage of options to make your event unforgettable. The key is knowing where to start.?

Here’s your ultimate guide to planning the perfect corporate holiday party.

1. Set a Budget

Before diving into the details, establish a clear budget. Determine how much you’re willing to spend on the venue, catering, entertainment, decor, and other essentials. A well-defined budget will guide your decisions and prevent overspending.

2. Choose the Perfect Venue

Vancouver offers an array of stunning venues, from chic downtown hotels to unique waterfront locations. Consider the size of your guest list and the type of atmosphere you want to create. Popular venues book up quickly during the holiday season, so secure your location early.

3. Select a Theme

A cohesive theme can elevate your holiday party and make it more memorable. Whether it’s a winter wonderland, a glamorous Gatsby-inspired evening, or a cozy Canadian lodge theme, a well-chosen theme will tie all elements of your event together.

4. Send Invitations Early

Send out invitations well in advance to ensure your guests can save the date. Digital invitations are efficient, but a beautifully designed paper invitation can add a personal touch. Include all essential details such as date, time, venue, dress code, and RSVP information.

5. Plan the Menu

Work with a local Vancouver catering company, like us , to create a menu that highlights fresh, local, and sustainable ingredients. Consider offering a variety of options, including vegetarian, vegan, and gluten-free dishes, to accommodate all dietary preferences. Don’t forget to incorporate some festive holiday treats and beverages as well.

6. Arrange Entertainment

Entertainment can make or break your event. Consider hiring a live band, DJ, or even a local performer to keep your guests entertained. For a more interactive experience, think about adding activities like a photo booth, a karaoke machine, or even a holiday-themed trivia game.

7. Decorate with Style

Decorate your venue in line with your chosen theme. Use local suppliers to find unique decor items that reflect Vancouver’s charm. Think about incorporating elements like fairy lights, seasonal florals, and themed centrepieces to create a festive atmosphere.

8. Prepare a Schedule

Create a detailed schedule for your event to ensure everything runs smoothly. Outline key activities such as guest arrivals, speeches, meal times, entertainment segments, and any special announcements or activities.

9. Arrange Transportation

If your venue is not centrally located, consider arranging transportation for your guests. Providing shuttle services or coordinating ride-sharing options can ensure everyone arrives safely and on time.

10. Give Back

In the spirit of the holidays, incorporate a charitable element into your event. Organize a donation drive, a silent auction, or a raffle with proceeds going to a local charity. It’s a great way to give back to the community and enhance the holiday spirit among your guests.

11. Capture the Memories

Hire a professional photographer or set up a photo booth to capture the special moments of your event. Sharing these photos with your guests afterward can be a lovely way to extend the joy of the celebration.

12. Follow Up

After the event, send thank-you notes to your guests and any vendors who helped make your event a success. Gathering feedback can also provide valuable insights for planning future events.

Christmas in July – Exclusive Holiday Party Offer?

We want to help you make your 2024 holiday party more delicious. Book your November, December, or January holiday party with us before August 31 and enjoy a complimentary reception platter. Choose from our chef-crafted cheese boards, charcuterie boards, vegetable crudités, or assorted holiday cookie platters (minimum spends apply*).

Contact us to learn more.?

It’s our pleasure to serve you.