Typical Problems with Manpower Scheduling and Their Solutions

Businesses must pay close attention to personnel scheduling in nearly every industry, including manufacturing, wholesale, retail, building & construction, food and beverage, and contract & service. Managers typically have to deal with challenging issues on a daily basis in order to maintain a reasonable and equitable staff schedule that can satisfy everyone. These are some typical issues with labour scheduling, along with workable fixes that can help your company. ?

Managers of developing businesses with expanding workforces are occasionally lost in mountains of spreadsheets, time-off requests, calendars, timetables, and sticky notes. Managing staff scheduling to ensure their company runs smoothly can be a major pain in the neck for managers.??

Below are the 4 most common challenges of the everyday personnel scheduling process.?

1. Employee Turnover?

High staff turnover typically has a detrimental impact on the company's expenses and production. The main cause is that after being hired and taught, new hires require some time to become used to their new roles before they can function well. It could take up to a year or more for a new hire to reach the level of productivity of their predecessor. Because replacing an employee involves expenses for hiring, interviewing, selecting, onboarding, and work-related and educational training, employee turnover can also be quite costly for an organisation. The replacement's human capital investment increases with employee turnover. Therefore, having trouble with employee turnover might be a major hindrance to planning for labour scheduling.?

2. Last Minute Shift Changes?

Unexpected absences, such as sick or emergency leave, are another typical scheduling issue that might prevent employees from showing up for work. It may be very difficult to go through pages of spreadsheets and personnel information to identify the correct person with the right mix of talents to take over the shift straight away because the schedule is typically scheduled in advance.?

3. Lack of Manpower ?

One of the biggest challenges facing schedule managers in small and medium-sized businesses is a shortage of workers. Due to their tight budget, they are unable to acquire enough staff to cover absentee workers. For example, a lot of workers would rather take paid time off for summer vacations and holidays, including yearly leaves. For managers, scheduling may be a nightmare when too many workers take time off at the same time. ?

4. Too Much Overtime?

Working overtime helps companies deliver products or services to customers at the right time and hence, satisfying customers’ requirements. However, with overwhelming overtime, the harms would surely far outweigh the benefits. Too much overtime can be expensive and also leads to a productivity decrease in employees. Therefore, overtime should be concerned and closely monitored to protect the bottom line.?

We are aware that manually scheduling their workforce would still present challenges for even the most skilled managers. Therefore, using scheduling software enables the person in charge to get rid of Excel files and get rid of mountains of timetables, availability calendars, schedules, and employee requests. ?

Scheduling software helps administrators make scheduling simple and efficient by enabling users to automatically gather information from employee requests. In order to satisfy everyone, software solutions also guarantee that scheduling complies with various rules, particular organisational norms, or employee preferences.?

Solutions?

Understanding that successful scheduling benefits employees, customers, and the company's revenue, Synergix investigated and designed an?Enterprise Resource Planning System (ERP system)?with schedule management dashboard to help you avoid a scheduling disaster. Now that they don't have to worry about scheduling problems, managers will have more time for other duties that are more important to the company.?

Synergix Technologies is delighted to be the top ERP software provider in Singapore, having served more than 600 satisfied clients throughout the course of its 35-year existence. Manufacturing, project management, customer relationship management, human resources, finance, accounting, and many other business activities may all be streamlined with Synergix ERP Software, a fully integrated cloud-based ERP system, which is constantly innovating.?