The Tri-Step Task Completion Concept

The maritime industry is a complex, dynamic, and demanding sector that requires careful planning, execution, and documentation of shipboard operation and maintenance tasks. Whether it's a routine maintenance task or an emergency repair, the success of shipboard operations depends on the robustness of the planning and quality of the risk assessment process. That's where the Tri-Step Task Completion Concept comes in - a method illustrated to guide professionals in effectively completing complex shipboard operations or maintenance jobs, and drydocking.

The Tri-Step Task Completion Method is a simple yet powerful approach to task completion that emphasizes the importance of three critical steps: planning, execution, and record-keeping. The process is designed to ensure that every task is completed in a systematic and efficient manner, with a focus on safety, quality, and compliance. Each stage plays a vital role in the overall task-completion process and must be executed properly to ensure the successful completion of the task.

Let's take a closer look at each step of the process:

Planning

The first step in the Tri-Step Task Completion Method is planning. This involves identifying the task at hand, assessing the risks and requirements, and developing a plan of action taking into account resources required for the task and resources available presently such as spare parts, materials, manpower, time, etc. During this phase, the team will work together to determine the best approach to completing the task, taking into account factors such as safety, time constraints, and available resources.

The resource assessment process involves identifying the manpower, tools, spare parts, and equipment needed to complete the task successfully. This includes assessing the skills and training requirements of the crew members involved, ensuring that they are competent to carry out the task safely and effectively. It also involves evaluating the availability of tools and equipment and determining whether any additional resources are required.

The training requirements assessment is a critical step in the planning phase, as it ensures that all crew members involved in the task have the necessary skills and knowledge to carry out their assigned tasks safely and effectively. This may involve providing additional training, as well as ensuring that crew members have a clear understanding of their roles and responsibilities during the task.

The risk assessment process is also an essential part of the planning phase. It involves identifying potential risks and hazards associated with the task and developing a plan of action to mitigate these risks. This may involve implementing additional safety measures or modifying the plan of action to reduce risk.

The planning stage takes up 50% of the task completion process, indicating its importance in ensuring the task will be completed successfully. Professionals must take this stage seriously and ensure they have a detailed plan before proceeding with the next stage.

Execution

Execution is where the work is physically carried out by the team with a focus on safety and quality, and the results depend on the quality of planning in the previous stage.

For the maritime industry, especially for oil tankers, the execution phase is crucial. This is where the crew members work together to carry out the task safely and efficiently. It involves following the plan of action developed in the Planning phase, with crew members taking on their assigned roles and responsibilities.

During this phase, it is important for crew members to communicate effectively with each other, and with the shore management team as required. This helps to ensure that everyone is aware of the progress being made and any potential issues that may arise during the task.

The Execution phase also involves closely monitoring the task as it progresses, and making any necessary adjustments to the plan of action as needed. This may involve modifying the plan to account for unexpected challenges or hazards that were not identified during the planning phase.

By focusing on safety, quality, and proper communication among the team, this systematic approach to task completion helps to minimize risks and improve the quality of work, ultimately leading to a more efficient and effective operation.

Record keeping / Reporting

The third stage, record keeping/reporting, is where documentation of the task is recorded. This stage is responsible for documenting the work performed, any issues encountered, and the parts and tools used. It is crucial to have accurate documentation of the job to provide a reference for future work or to report back to the management office. The goal of this phase is to ensure that there is a clear record of what was done, why it was done, and how it was done. This information can be used to improve future task completion processes and to demonstrate compliance with industry standards and regulations.

The record-keeping/reporting stage also takes up 25% of the job completion process, emphasizing the importance of accurate documentation in the overall job completion process.

In conclusion, the Tri-Step Task Completion Method is a powerful tool to assist professionals in understanding the complete process and significance of the three stages with an illustration-rich concept.

By simply implementing the concept, ship staff, and Superintendents will be able to conduct any shipboard operations, maintenance tasks, or drydocking effectively, with a laser focus on safety, quality, and compliance.