Transforming HR Ecosystem through Cloud Softwares: A Digital Hire-To-Retire Approach

Businesses are made of 3Ps – People, Product & Process, as we talk about transformation of organisations People or Human Resource becomes a critical component. The implementation of Information Technology system seems to have very prominent effect on employee as well as the HR managers. Enterprise Tech being the back bone of modern businesses, system-oriented approaches are now applied to HR management and employee life cycle management.

HR as a function is responsible largely for workforce planning and performance management, aligning hiring strategies and employee engagement. Let us look at some interesting facts and data related to employee lifecycle –

• 77% of business leaders believe that retaining talent is very or moderately important for the future of their organization
• Only around 50% of employees would “strongly agree” they know what’s expected of them at work.
• If they felt they received an unfair performance review, 85% of employees would consider quitting.

If we further break down a lifecycle there are 3 major areas where cloud HRMS software’s can help ease communication and achieve transparency –

1.??Vacancy Management & On-boarding

Through an HR software which takes care of on-boarding vacancy related indents can be created from multiple departments, different stages of hiring such as resume search, filtering, interview scheduling and finalisation can happen collaboratively. Through software an organisation can also create a resume pool for long-term specifying short-listed, selected or rejected CVS.

• The next thing is to take care of on-boarding process,
• Employee Database management can take care of documents & KYC.
• HR Managers assigns specific roles and responsibilities to joiners as a part of orientation which may generate KPA/KRA for appraisal.
• Every employee can have their own interface to start their journey, they can also avail hierarchy, induction documents, notice and other documents through it.
• Any asset that is allocated to a specific employee is mentioned in the system for record.

2.??Core HRMS & Compliances

Core HRMS consists of some key parts such as – Attendance Management, Payroll & Compliance. Companies can create manual attendance or also integrate biometric systems.

• Employee as well as HR managers can access individual leave calendars and balances.
• Loan & advances facilities can be availed through system
• Many workflows can be managed and assigned which provides further inputs for appraisal.
• Also, HRMS consists of the most important module which is payroll – salary generation, payslips and bank reconciliation.

3.??Appraisal

Performance Management is a very sensitive areas as many organisations fail to provide a proper and thorough mechanism. It is proven that appraisals are sometimes influenced by managerial biases or even justified appraisals are rejected by employees due to lack of clarity in evaluation.

Through the performance management system of HRMS software, companies can automate certain areas –

1.??Employees can review their attendance, feedback, and KPA round the year.

2.??Employees can be provided opportunity for self-assessment

3.??Managers can do individual review through preferred scientific appraisal systems like rating system or matrix systems.

In recent years,?performance has evolved even more. Companies are now ditching the annual performance reviews and choosing frequent feedback, an open and more linear structure will be preferred as complexities increase. So as the definition of an effective performance management will continue to change with more organizations recognizing the importance of having a positive and productive work culture and companies will have to implement better HR information systems to cope with it.

Let’s sum up the some important features of HRMS software s:

• Recruiting or Applicant Tracking System:?
• Core HRMS
• Compensation & Benefit Management:?
• Leave/Absence Management:?
• Training & Development:?
• Workflow Management:?
• Employee Self-Service:?
• Performance management:?
• HR Analytics:?

If you need any assistance on designing a perfect Digital HR system? let us know. We are India’s leading enterprise software company, at BizzmanWeb we can help you successfully identify your HR challenges through workshop, trainings and software implementation. Let's talk!