Transfer Emails from Gmail to Outlook 365 – A Step-by-Step Guide

Summary- Looking for a way to transfer emails from Gmail to Outlook 365? Your search ends here! In this guide, we’ll show you how to securely transfer Gmail emails, including attachments, to Outlook 365 in just a few steps.

Microsoft Outlook and Gmail both are widely used, popular, and highly advanced email service providers. Both email services provide multiple useful features to make easy user’s email communication. However, when it comes to business and professionals, in that situation users often select MS Outlook as being a desktop email client because it is more secure.?

Therefore, for security and other various reasons many users want to migrate emails from Gmail to Outlook. But some users don’t know how to do this. For those users, I came up with this technical write-up, where I’m going to discuss how to transfer emails from Gmail to Outlook along with a step-by-step guide, which will help you to export Gmail to Outlook efficiently and securely. But before starting with the article, first, let’s understand this situation better with the help of a real-time user query.?

User Query?

Hi, I’m Robert. I’m trying to switch from Gmail to Outlook 365 because my work is transitioning to using Outlook and I need to transfer all my emails over. The problem is I’m really confused about how to do it and I don’t want to risk losing anything important in the process. I’ve looked online for help but most of the guides seem too complicated for me to follow. So, can anyone explain how to do this in a simple step-by-step way? I’d really appreciate any help to make sure I get it right. Thank you in advance!

Why Do Users Want to Transfer Emails from Gmail to Outlook 365?

There are various causes known why users want to transfer Gmail to Outlook. But below we have mentioned some common reasons that specify users wish to export Gmail to MS Outlook:?

• Outlook 365 offers more storage capacity compared to Gmail’s 15 GB free limit. Users may require additional storage for their mailbox data, making Outlook 365 a more suitable option.
• Office 365, which includes Outlook 365, provides advanced collaboration tools that may be more suitable for certain users or organizations. This could include features like shared calendars, contact management, and task assignments.
• Gmail’s free storage limit may not be sufficient for users who require more space. Outlook 365, on the other hand, offers a more cost-effective solution with its subscription-based model, providing users with more storage without the need for additional purchases.
• Some users may prefer the interface of Gmail, which is considered simpler and more user-friendly compared to Outlook 365’s more technically advanced features.

How to Export Gmail to Outlook Using a Free Manual Method?

Here, we have described a complete manual method to move emails from Gmail to Microsoft Outlook. Follow the manual steps:

Phase 1: Start With Gmail

1. Login to your Gmail account. Press the “Gear” symbol on the top-right corner of the page.?

2. Now, click the “See all Settings” button to open the Gmail settings page.?

3. Then, go to the “Forwarding and POP/IMAP” tab after that navigate to the “IMAP Access” section, and click the “Enable IMAP” radio button.?

4. Now, scroll down and press the “Save Changes” button to export Gmail emails to Outlook.?

Phase 2: Now, In MS Outlook

1. Launch MS Outlook then navigate to the “File” tab and select “Add Account”.?

2. Now, you can see an “Auto Account Setup” pop-up appears in the panel to export emails from Gmail to Outlook.?

3. Next, enter your username, Gmail address, and password then press “Next”.?

4. Now, press the “Finish” button. The Gmail data will be automatically synchronized. You will be able to open your Gmail mailbox data files in your MS Outlook account.?

5. Navigate to the “File” menu then select “Open and export” and click “Import/Export”.?

6. Pick “Export to a file” and press “Next”.?

7. Next, select the “Outlook data file (.pst)” option and hit “Next”.?

8. Select an account by entering your Gmail address and check the subfolders to ensure that the complete data is exported from Gmail.?

9. At the end, select the destination path to transfer Gmail to Outlook.?

Why is Manually Migrating Gmail to Outlook Not Recommended?

While it’s possible to manually transfer Gmail emails to Outlook without cost, this method is often unreliable and not preferred by most users for several reasons:

• You need to have a good understanding of technical processes to perform the steps correctly.
• Before the migration process, you have to install Microsoft Outlook.
• The manual process is time-consuming and tedious.
• There’s a significant risk of data loss or corruption when using the manual method to migrate Gmail to Outlook.
• The process involves numerous complicated steps, which, if not followed precisely, can result in data loss.
• Manual methods don’t ensure complete data integrity and may miss certain attachments or metadata.

How to Import Gmail Emails to MS Outlook using Automated Solution?

As we can see the manual approach comes with several drawbacks, which is not good for you. Therefore, to avoid these drawbacks you consider using an automated solution like Turgs Gmail Backup Software. With the help of this utility, you can easily migrate all your Gmail emails to Outlook desktop clients along with all attachments and email properties in bulk at once without worrying about any restrictions. Also, the tool provides multiple advanced filtration options, which will help you move Gmail messages selectively. Furthermore, this automated tool is completely compatible with all Windows and Mac OS, so compatibility is not an issue.

How to Transfer Emails from Gmail to Outlook Quickly?

We’ve broken the guide into two parts: The first part covers how to convert your Gmail emails into PST files, and the second part explains how to import those PST files into the Outlook application. Let’s begin with Part 1:

Part 1: Perform Conversion from Gmail emails to PST files:?

• Step 1: Install and start the professional solution on your system.?
• Step 2: Login by entering your Gmail credentials.?
• Step 2: Now, choose the mailboxes that you wish to move.?
• Step 3: Next, select the saving option as “PST” from the drop-down menu.?
• Step 4: Apply filters as per your needs and specify the location to save the resultant files.?
• Step 5: At the end, press the “Backup” button to start the saving process.?

That’s it, after the conversion is completed, you’ll get your Outlook PST file from the Gmail mailbox securely to your system. Now, import those PST files into MS Outlook. Follow the below steps to import the resultant PST data files:?

Part 2: Access PST files in the MS Outlook application:?

1. Launch Outlook and navigate to File > Open & Export.
2. Choose the “Import/Export” option to initiate the wizard.
3. Select “Import from another program or file” and click Next.
4. Pick “Outlook Data File (.pst)” and hit Next.
5. Browse to locate the PST file, select it, and decide whether to allow or exclude duplicates.
6. Select the destination where you want to save like in the main mailbox or specific folder.
7. Click Finish to begin the import process.

How to Migrate Emails from Gmail to Outlook 365 Directly?

Now, if you want to migrate Gmail emails to Outlook 365 directly and quickly without going through many steps like the above process, then you can follow this approach. This process saves time and ensures data integrity without going through manual steps. For a faster, more direct migration from Gmail to Office 365, follow these steps:

1. Install and launch the automated solution on your system.
2. Now, sign in with your Gmail address.
3. Next, select the mailboxes to move.
4. After that, pick "Office 365" as the saving option.
5. Here, apply the filters and then enter your Office 365 credentials.
6. At the end, click "Backup" to start the migration.

Conclusion

In this write-up, we have discussed how to transfer emails from Gmail to Outlook 365 directly and quickly. Here, we have described both manual and automated solutions to accomplish this task. However, as we can see the manual ways come with multiple limitations. Therefore, it’s a wise option to use the automated solution to migrate Gmail emails to Outlook easily. Furthermore, try the free trial of automated software to experience its features and ensure a smooth migration.