Top 3 Solutions to Convert NSF to PDF Format

Converting NSF (Notes Storage Facility) files to PDF is a common need for individuals and businesses using IBM Lotus Notes. NSF files store emails, calendars, and other important data, but they require Lotus Notes software to access. On the other hand, PDFs are universal, easy to share, and can be accessed on any device without special software. This makes converting NSF files to PDF a practical solution for long-term data preservation, sharing, or legal documentation.

In this blog, we will explore simple and reliable ways to convert NSF files into PDF format. Whether you're looking to save a few emails or archive an entire mailbox, this guide has got you covered.

Here are two real-life scenarios where this guide can be helpful:

"I have some important emails stored in NSF format, but I no longer have access to Lotus Notes. How can I convert them into PDFs without Lotus Notes?"

"I need to convert an entire NSF database to PDF for a legal case. Is there a way to do this efficiently while keeping attachments and formatting intact?"

Why Do You Need to Convert Lotus Notus NSF to PDF?

Converting NSF (Lotus Notes) files to PDF can be very useful for various reasons:

1. Easy Sharing and Access: PDFs are universally compatible and can be opened on almost any device without needing specialized software like Lotus Notes. This makes it easier to share the content with others, whether they use different email platforms or not.
2. Preserving Formatting: When you convert an NSF file to PDF, the original formatting (such as fonts, images, and layout) is preserved. This ensures that your document looks the same on any device, no matter where or how it's accessed.
3. Better Organization: PDFs allow you to add security features like passwords or encryption, making it safer to store or share important information. This can be especially helpful for sensitive or confidential emails.
4. Long-Term Storage: PDFs are a more reliable format for archiving. They are widely supported and easy to store, helping you keep your documents safe for the long term without worrying about compatibility issues as software evolves.
5. Searchability: With OCR (optical character recognition) enabled, PDFs can be searched, allowing you to find specific information within large documents quickly.

By converting NSF to PDF, you make sure your emails or documents are accessible, secure, and easily shareable in the long run.

3 Easy Methods You Can Use To Convert NSF to PDF

If you're looking to convert your Lotus Notes NSF (Notes Storage Facility) files to PDF, there are a few simple methods you can follow. PDFs are more accessible and easier to share, which makes converting NSF files a smart choice for many users. Here are the top methods to do this:

Method 1: Use Lotus Notes Export Option

Lotus Notes comes with a built-in export feature that allows you to convert your emails and documents to PDF format.

1. Open your NSF file in Lotus Notes.
2. Choose the document or email you want to convert.
3. Click on File > Export.
4. Choose PDF as the file format.
5. Save the file to your desired location.

This method is quick but may not be the most flexible, especially if you're dealing with large batches of files.

Method 2: Using (Print to PDF) Feature

This method involves printing your NSF file to PDF using a virtual PDF printer.

1. Open the NSF file in Lotus Notes/IBM Notes.
2. Select the emails you want to convert.
3. Go to File > Print.
4. Choose a PDF printer (like Adobe PDF or Microsoft Print to PDF).
5. Specify the desired location and filename for the PDF file.
6. Save the file as PDF.

This is an easy way to convert one file at a time but might not be practical for multiple documents.

Manual conversion of NSF files to PDF can be time-consuming, prone to errors, and inefficient, especially when handling multiple files. It may lead to data loss, inconsistent formatting, and incomplete conversions. Additionally, it demands some technical knowledge, making it difficult for non-experts to handle.

Method 3: Use a Third-Party Tool (Cigati NSF to PDF Converter)

If you’re looking to convert your Lotus Notes NSF files to PDF format, the Cigati NSF Converter is an excellent solution. This software allows you to quickly and easily convert your NSF files into PDFs, making your data more accessible and shareable. It is packed with features that make the conversion process smooth and hassle-free. Some of the key benefits include:

• Simple interface: Even if you’re not tech-savvy, the software is easy to navigate.
• Batch conversion: Convert multiple NSF files to PDF at once, saving you time.
• Maintains data integrity: The tool ensures that all your email data, attachments, and formatting are preserved during conversion.

6 Easy Steps to Convert NSF File to PDF?

1. Launch the Cigati NSF Converter on your PC.
2. Add the NSF files you wish to convert.
3. Preview and select the folders or emails you want to convert.
4. Choose PDF as the output file format.
5. Specify the destination path to save the converted PDF files.
6. Click the Convert button to begin the process.

Conclusion

Converting NSF files to PDF can be done in a few different ways, depending on your needs. If you need to do it once or twice, you can rely on Lotus Notes' built-in options. However, if you have multiple files, the Cigati NSF Converter tool is your best bet. Choose the method that works best for you!