Top 10 Best Practices for Hiring a Temporary Staffing Solution in India

Global Employment Outsourcing has led to many innovations in management, human resources, and accounting. You can hire employees from any part of the world if they fit your job role. India is the top outsourcing location. Your Indian employees will work on temporary projects on a contractual basis.

But how will you manage these employees? You can ask your HR to communicate with your global employees. However, this is not possible in different time zones. You can also hire an HR manager from India.

But how will you gauge their expertise and relevance to your project??

The question of management and payrolls still arises even if you are not a global employer but have temporary employees in different Indian states. These employees can range from workers to distributors, and other miscellaneous staff.

?So, what is the solution? It’s partnering with a temporary staffing service in India .

Best practices for hiring Temporary Staffing Services in India.

The ultimate solution is to outsource HR responsibilities from a reputed organization. But before you decide, you need to know what you are getting into. There are some criteria that your outsourcing partner should fulfill to prove that they will provide the most satisfactory service.?

Practice #1: Service Customization

Communicate all your needs clearly to the temporary staff solution and make a suitable deal. Consult first with your HR department about the company policies and duties they can handle. Customize the tasks you want the outsourcing partner to perform.

Any good vendor will offer customizable service for your temporary staff management. This way, you can decide the degree of control you want to exercise over the payroll administration.?

For example, you will recruit employees on your terms because this allows a transparent relationship to form. After this, you can hand over the other responsibilities to the vendor.

Practice #2: Technology?

Accuracy and fast operations management are valuable. If you are partnering with temporary staffing services in India, ensure that the firm possesses the latest technology.?

Investing and updating in SaaS is an expensive affair. The costs can go up to $15000 monthly for large companies.?

If you partner with a temporary staffing solution, all these costs are minimized. Your temporary employees use these systems without your investment in them.

Practice #3: Reputation

It will be a better decision if you outsource temporary staff solutions from a reputed organization. They should be experienced enough to know the intricacies of payroll processing, Indian compliance, and leave management.?

Your chosen vendor should be acquainted with all business sectors. Knowledge of several sectors allows a wider range of expertise.?

For example, if your company belongs to BFSI, ensure that the vendor has experience processing payrolls of other BFSI companies. Ask for feedback from their previous clients to confirm their competence.

Practice #4: Privacy

Recently, cybersecurity risks are growing larger. According to NetPEO, 43% of cyber attacks are aimed at small businesses.?

ISO-certified technology assures data protection from potential hackers. Even if your staff is temporary, you are responsible for their privacy. The vendor you collaborate with should value the privacy of your organization.

Ask about the third parties they may employ for their operations. These third parties will also have access to your data. Hire a temporary staffing agency that carries out all the operations by itself.?

Practice #5: Payroll Administration

The major responsibility that temporary staffing services will take is payroll administration. They will keep your temporary Indian employees on their payrolls while you retain control.

Ensure that they make no errors in the payroll. Ask for a detailed salary register and CTC-based salary statement of each employee. Cross-check with your HR department to ensure no fallacies are present in the books.

Practice #6: Benefits Plan

Your temporary staff should not be shown partiality when it comes to benefits. The same benefits plan for each employee will ensure employee satisfaction and a good image in the market.

Ask the temporary staffing services in India to register the employees under EPF and ESIC schemes. Get receipts and challans for the same.?

Practice #7: Statutory Compliance

Remember, any legal risk is to be avoided when dealing with payroll. A reputed vendor will be thoroughly familiar with all the Indian labor laws and employee benefit schemes.?

Ask the vendor about all the employer burden costs that they will bear. They should be able to file for returns and remittances. A proficient vendor must help you in preparing tax reports in different states.

If you are a new company, they will also assist you in auditing and evaluating your inner compliance issues. You will have complete assistance in solving legal matters and framing policy.

Practice #8: Query Resolve System

Your temporary staff can have a lot of questions regarding their payment structure. Obviously, you are not handling it. So how will you know about the exact solution they are looking for?

Ensure that the temporary staff service has a help desk for the ease of your employees. A communication system on-site that solves all their queries will improve the working experience.?

Practice #9: Attendance and Leave Management

How will you know that your employees are attending to the work daily? A biometric attendance management interface gives you a complete report of your employee's absences and overtime. These are important to process payrolls.

On top of that, you will need an efficient leave management system to approve and reject leaves. This system will allow total control over your temporary employees' activities.

A temporary staffing service in India that has cloud computing software will facilitate the process for you.

Practice #10: Termination Process

Your temporary employees are going to be terminated one day. The termination process is a long one that should be carried out very carefully.?

The vendor should process a proper relieving letter and clear all the dues as per the contract. Cross-check with your HR department about the final settlements your employees receive.?

Note: Efficient and polite communication should be conducted from both sides to ensure no errors occur.?

Paysquare is a company of payroll experts that manages local and international payrolls. We also provide temporary staffing services in India. Consult us to keep your temporary staff on our payroll for benefits and statutory compliance.